Project Management Support Specialist

Position Title Project Management Support - SpecialistJob Category ProjectDuty Station(s) KyivSeniority Level Mid LevelICS Level ICS 10Contract Type ICA - IICA - RegularContract Level IICA 2Posting Start Date 15-Apr-2026Posting End Date 26-Apr-2026Duration 12 monthsABOUT THE REGIONThe Europe and Central Asia Regional Office (ECR), based in Geneva, is responsible for the effective management, coordination and oversight of UNOPS operations across the region. The ECR region spans the Western Balkans, Ukraine and Eastern Europe, Central Asia, South Caucasus, and Türkiye, where UNOPS works with partners to achieve sustainable impact in health, education, environmental management, housing, rule of law, good governance, economic development, and social inclusion. With a wealth of experience in procurement, infrastructure, project and grant management, UNOPS in the region directly implements projects, provides technical advisory services and capacity building to advance the Sustainable Development Goals in support of national governments.ABOUT THE GROUPThe UNOPS Ukraine and Eastern Europe MCO (UEMCO) operates in Ukraine, Moldova, and Poland, supporting urgent humanitarian needs while building pathways for recovery and development. In Ukraine, UEMCO delivers large-scale infrastructure, energy, housing, education, and mine action projects in partnership with UN agencies, international financial institutions, the European Union, and bilateral donors. Its agile portfolio responds to fast-evolving needs with strong procurement and implementation capacity. In Moldova, UEMCO supports justice sector reform and is exploring opportunities to expand its role across public sector modernization and infrastructure. In Poland, UEMCO works with government and private sector actors to strengthen ties with UN procurement and contribute to Ukraine’s recovery, leveraging Poland’s EU experience to support Ukraine’s future accession and integration.JOB SPECIFIC CONTEXTOn 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country's infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements.Severe attacks on energy and critical infrastructure facilities leave millions of people without electricity, water or heating supply, struggling to access water, food, health services, materials to repair homes, among others. The continued attacks cause substantial damage to the country’s economy and agricultural production, and also affect the poorest countries worldwide. In addition, Ukraine is presently the world’s most mine contaminated country, with 23% of its territory potentially contaminated according to the State Emergency Service of Ukraine.UNOPS support to partners spans the humanitarian-development nexus from emergency response to building back better, across the mine action, housing, health, education, transport, and energy sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country in its achievement of the Sustainable Development Goals. This Project Management Support Specialist will focus specifically on the projects funded by Japan, and will support significant donor liaison activities.ROLE PURPOSEThe Project Management Support Specialist coordinates and supports the effective planning, implementation and monitoring of projects, ensuring delivery of results within the agreed scope, time, cost, quality and risk parameters. The role supports day-to-day project operations, liaises with partners, donors and beneficiaries, and ensures that project activities are in line with UNOPS policies, donor/partner requirements, and quality standards. The Project Management Support Specialist provides analytical and operational support, tracks financial and performance data, identifies risks or implementation challenges, and coordinates timely solutions in collaboration with stakeholders. The role therefore contributes towards ensuring that projects achieve their intended objectives, strengthen partner relationships, and contribute to UNOPS’ operational goals.FUNCTIONS / KEY RESULTS EXPECTEDProject Delivery and Performance* Support in the planning, implementation and monitoring of project activities in line with approved work plans, budgets and quality standards. * Coordinate day-to-day project operations to ensure timely delivery of outputs and adherence to UNOPS and donor/partner requirements. * Manage and monitor progress against scope, time, cost and quality tolerances. Identify risks and deviations, propose corrective actions, and escalate when required. * Oversee project contracts and supplier performance to ensure compliance and value for money. * Embed sustainability principles - including gender equality, social inclusion and environmental considerations - across project activities. * Contribute to the identification and development of new project opportunities or extensions of existing engagements.Financial and Procurement Management* Support financial planning, monitoring and reporting to ensure effective budget utilization and cost control in line with UNOPS Financial Rules and Regulations. * Manage cash flow, expenditures and financial commitments, ensuring timely disbursements and accurate financial reporting. * Support procurement and grant management processes, including preparation of Terms of Reference (ToRs), evaluation of bids, and contract administration. * Coordinate with finance and procurement teams to ensure compliance, transparency, and proper documentation of transactions. * Prepare and review financial reports and participate in project audits, ensuring implementation of recommendations.Stakeholder Engagement and Coordination* Maintain effective working relationships with donors, partners, national authorities and other stakeholders to ensure coordinated delivery and alignment with project objectives. * Support the development and implementation of stakeholder engagement and communication plans, ensuring timely and consistent information sharing. * Facilitate internal coordination among project teams, technical experts and support functions. * Represent the project in meetings, consultations and external engagements as delegated by the supervisor.Monitoring, Reporting and Quality Assurance* Monitor project performance against agreed indicators, preparing progress, financial and completion reports in accordance with UNOPS and donor/partner standards. * Conduct data analysis and provide inputs for management decisions and strategic planning. * Ensure quality assurance processes are applied to all deliverables, documents and outputs. * Support compliance with internal audit and quality standards, coordinating corrective action as required.Personnel Management (as applicable)* Assist in supervising, guiding and motivating project team members to achieve high performance and accountability. * Contribute to recruitment, onboarding and performance management of personnel, ensuring gender balance and diversity principles are upheld. * Promote a respectful, inclusive and safe working environment that aligns with UNOPS’ zero-tolerance policy for misconduct, discrimination and harassment. * Ensure compliance with United Nations Department of Safety and Security (UNDSS) safety and security standards for all project staff and operations.Knowledge Building and Sharing* Support the organization, facilitation and delivery of training and learning sessions on project management. * Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned. * Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.SKILLSData Analysis, Project Implementation, Reporting, Stakeholder ManagementCOMPETENCIESDevelops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.EDUCATION REQUIREMENTSRequired* Bachelor’s degree (or equivalent) in any discipline with 7 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 5 years of relevant experience is required.Desired* A globally recognized professional certificate or membership in Project Management is desired.EXPERIENCE REQUIREMENTSRequired* Relevant experience is work in project management or related areas. * Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.Desired* Experience of working in multicultural environments or UN system organizations in a developing country is desired. * Experience in development or humanitarian contexts is desired.LANGUAGE REQUIREMENTSEnglish Fluent RequiredJapanese Fluent DesirableADDITIONAL INFORMATION* Please note that UNOPS does not accept unsolicited resumes. * Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind. * Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. * Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. * UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. * UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities. * We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.Terms and Conditions* For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. * For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. * For more details about the contract types, please click here. * All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. * It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.HOW TO APPLYPlease use this link to apply.