Procurement Officer - Damascus Office - Local Position

VACANCY REFERENCE: Procurement Officer - PO-063JOB PURPOSE:The Procurement Officer is to primarily support the Syria procurement and will also from time to time be required to support the rest of the program procurement depending on the existing needs according to IRW set guidance and standard operating procedures.SPECIFIC TASKS AND RESPONSIBILITIES* Ensure that there is value for money for all the procured good and services by seeing to it that all procured items are of good quality and meet the set standards. * Ensure that the request for payments tracker and procurement table are updated and shared with field offices on weekly basis. * The procurement officer will take lead in ensuring that contracts drafted meet the standard requirements before submitted for final approval. * Ensure IRW rules, regulations and procurement standards are upheld in all the procurement processes * Take part in achieving the performance objectives in the procurement and logistics sector by ensuring that 90% of the procurements are done timely. * Provide support to field procurement staff. * Help in tendering processes and identification of pre-qualified suppliers. * Preparation for all the procurement documents according to the documents check list and submit to SPLO for review before submission for approval. * Receive all the order request (OR) from field and update the procurement table before any procurement. * The procurement officer is responsible for all procurement filing and ensures that all documents are filed in an orderly manner for safety and easy retrieval. All originals invoices go to finance and copies retained in the procurement /logistics folders. * Responsible for the supervision, monitoring, and detailed recording of all Medical warehouse and stock movement activities consistent with IRW procedures requiring complete accuracy and timely delivery. * * Ensure proper medical warehouse management. This includes storage space, condition, and the actual storage of stock. * Prepare appropriate forms for Logistics and designation of project and maintenance materials ensuring approval by the appropriate IRW staff, in consultation with the Finance team and Operations Team. * Work closely with vendors and the Procurement Officer to obtain needed materials with particular attention to cost control, quality and timely delivery. * Ensure maximum availability and implementation of controls and monitoring mechanisms for all logistics assets such as vehicles, generators, computers and all other technical items using either petrol or, diesel to maximize efficiency and ensure regular maintenance * Ensure appropriate management of communications systems at IRW sites * Check-in weekly basis with Sr Logistics and Procurement Officer, providing weekly updates (weekly work plan) on all logistical activities * Maintain familiarity with relevant logistics compliance issues as required by policies of IRW, donors, and legal statutes in order to ensure compliance. * To carry out other responsibilities and duties as requested by the line manager.Reporting ArrangementsThe procurement Officer will report to the Senior. Procurement & Logistics officer. The position will not have any supervision responsibilities at the beginning but depending on how the program evolves, the position may have supervision responsibility.Personal SpecificationsEssential:* A degree in Procurement & Logistics Management or the equivalent. * Relevant experience of 5 years and above, preferably working in a busy organization INGO environment. * Excellent communication in English both written and oral. * Excellent MS Excel and MS Word skillsCompetencies* Proven commitment to accountable practices. * Experience of working in challenging environments. * Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours. * Proven ability to prioritize tasks, meet deadlines and work with limited supervision * Proactive, stable and robust character and a good team player. * Excellent communication skills, calm and a good sense of humor. * Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.Personal Attributes:* The incumbent must also demonstrate the following personal attributes: * Be honest and trustworthy. * Be respectful and flexible. * Possess cultural awareness and sensitivity and demonstrate sound work ethics.Protection and Safeguarding Awareness* Awareness of child protection principles and safeguarding of vulnerable populations. * Knowledge of institutional safeguarding frameworks and policies, including Prevention of Sexual Exploitation and Abuse (PSEA). * Participation in protection-related trainings and familiarity with reporting mechanisms for misconduct or violations.HOW TO APPLYApplication procedure:* If you are reliable, service-minded, discreet, dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by completing the application form from the following link before the closing date. * Interested applicants that possess the personal specifications mentioned above may apply by completing the job application on the following link before 22th Feb 2026 at 5:00 pm. before the closing date. * Please complete all the fields in the application link and submit it before the deadline, as any incomplete or late application will be refused. * Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants by those standards.