Procurement Manager - Whole of Syria

JOB SUMMARYThe overall purpose of this position is to support CARE Syria to handle Procurement needs that include sourcing, select, and contract local vendors against the best possible legal and commercial conditions. Procurement Manager will plan a key role in supporting all procurement function in all fields office and will be the key person to address all COs challenges to global supply chain team. the procurement manager will have a technical dotted line to procurement team in NES, NWS and field offices and will be reported directly to head of operation. The position would make sure that CARE and donor’s procurement policy/procedures, SOP’s are strictly followed and guide the team to implement. S/he must ensure that all goods, services are procured, stored, and delivered in right time with right cost. S/He is responsible for all reports on procurement and submits it to head of operation and SC HQ on time. S/he must keep all documents for checking and audit purpose. S/he will coordinate closely with program, finance, field offices and other department and facilitate their requirements in procurement. the procurement manager will be the person in charge to improve the KPI for the CO and will work closely with the team to achieve better performance.The employee is also required to;1. Remain aware of and comply with safety and security regulations/procedures and bear responsibility for personal safety and security while under contract.2. Comply with CARE Policies which includes but not limited to Safeguarding Policy, Code of Conduct and other organizational and HR policies.3. CARE has a zero-tolerance approach towards sexual harassment, exploitation and abuse, and child abuse towards any person including our staff, representatives, partners, programme participants and members of the community where we work. We expect all staff, partners and related personnel to share this commitment by understanding, abiding by and working within the CARE International Safeguarding Policy and related framework at all times whilst representing CARE.4. Ensure that all direct team members are aware of their responsibilities with the CI Safeguarding Policy commitments, including signing of the Safeguarding Policy and Code of Conduct, and completing induction and refresher trainings;5. Depending on specific role and responsibilities, may be requested to comply with the terms of additional policies, guidelines and related regulations, as and when necessary.RESPONSIBILITIES AND TASKS:1- Key procurement processes: 40%- Assist in ensuring that procurement daily activities are conducted in a fair, transparent and accountable manner and in compliance with the CARE Procurement manual, donor requirements, and other reference documents as a guide.- Daily coordination of CARE Syria procurement activities.- Guide staff as needed on creating clear and understandable purchase requests and other documentation.- Assist in soliciting and gathering quotes, as per CARE policy, conduct analysis and compares quotes as needed.- Contributes to guarantee the confidentiality of all specifications and price quotations made by vendors/suppliers and that all related documents are to be kept secure and strictly confidential as well as to assure that adequate measures are being taken to assure that confidentiality is maintained.- Assist in monitoring the receipt of bids and ensure that deadlines are adhered to and demonstrate the outmost fairness in the process.- Handles large and complex procurements and tenders/framework agreements from receipt of PR through drafting of RFQ/Tender through to receipt of good and ensuring all documents for payment are submitted to finance in a timely manner. - Ensure that Good Received Note information properly match contract, invoice, and receipt information.- Prepare all tender documents and ensure the timely and proper publication of these adverts in the local dailies and forward copies to respective individuals where appropriate.- Assist procurement team in coordinating the procurement committee meetings, following up with the suppliers. Working with Safety and Security, program, logistic teams, and Suppliers to coordinate distributions and clearances.- Ensure that procurement team are managing the vendor list by maintaining a professional relationship with listed vendors and service providers to ensure that materials and requirements meet established standards, and those applicable policies, practices and procedures are understood and followed.- Assist the procurement department in surveying the market for new potential vendors and assist in the process of evaluation for enlistment into the vendor list.- Conduct the annual vendor review by engaging all other department, clean the vendor by archive inactive vendors, ensuring vendor list in the system has very clear category for vendor specialization.- Procurement Manager should ensure that legitimate concerns and rights of vendors and service providers are duly investigated and addressed promptly, this includes things like; due payments for performed contracts, certificates for tax deductions, complaints and other legitimate issues raised.- Ensure that CARE Syria units comply fully with the anti-terrorism policy and documents all screening result for future reference.- Ensure that the procurement tracker is maintained and up to date and that all reports are completed and submitted in a timely manner.- Constantly review procurements to mitigate fraud, corruption, and collusion.- Procurement manager should ensure proper and fully scanning to procurement document and properly and timely upload to the Share Point folders.- Procurement manager should ensure and closely following up the KPI for the CO and identify the gaps and keep improvement to target good performance result.2- Coordination and Support: 20%- Coordinate with all head of unit and requestors on procurement plan and ensure consistency to procurement plan preparation and update procurement tracker.- Coordinate with all projects and requestors on issues arising from requests submitted and seek clarifications on specifications and charging details.- Provide procurement support for programs and program support activities, ensuring the effectiveness of the supply system and using Pamodzi system.- Execute necessary contracting, transport, shipping, and requisitions, following CARE’s procedures and policies.- Liaise and coordinate with the relevant departments/ functions regarding delivery of supplies and keep all parties informed of any changes.- Prepare weekly, monthly, and quarterly reports on purchases, KPI and spending.- Maintain and keep files for purchase orders, quotations, contracts, tenders, and internal purchase requisitions.- Coordinate closely with Program Managers regarding budgeting of materials, BIS requirements, equipment, and services.3- CARE policies and procedures compliance: 20%- Ensure adherence to CARE and donor procurement policies and procedures, and to be in contact with CO for procurement support.- Work with IT to ensure BIS compliance in procurements, coordinate the import of goods from KRI, Jordon, and Turkey.- Follow up with donor procurement regulations and partner regulations and reflect in dashboard to easy the work for the team.- Attend supply chain community meetings and circulate any updates with the team.- Approve purchase order up to $3500 based on procurement manager allowable threshold.4-Staff Management :15%-Guide and support the procurement team in all filed offices.-Observe, analyze and assess the capacity of the staff and put in place a plan for building their capacity, through training, mentoring and on the job learning.-Ensure consistent capacity building for partners and closely engage with them.5-Other Responsibilities as assigned: 5%QUALIFICATIONS:* Minimum bachelor’s degree in business administration, Management, International Economics, or related subjects/fields. * At least 7 years' experience in Procurement and logistics with 3 years' experience in managerial position. * Experience managing 1-3 staff; Able to represent organization to external suppliers and government officials. * Ability to handle a large workload, work under pressure, independently * Previous logistics operations experience with an NGO (Desirable) * Experience with standard procurement procedures and documentation in the humanitarian context and in conflict related areas with limited infrastructure. * Understanding of the procurement rules and regulations of major international donors (Desirable); * Understanding of the local market, local legislation related to contracts, suppliers, contractors and customs clearance, business registration requirements and tax regulations, legal aspects of contracting and contract management. * Excellent written and spoken English and Arabic * Experience in INGO-local NGO procurement and logistics systems and procedures (Desirable) * Awareness of supply chain issues in the humanitarian context. (Desirable) * Experience of working in field level (Desirable)Work location: Damascus, or Aleppo, or Qamishli*This position is open for National.Safeguarding CommitmentsThe organization has a zero-tolerance approach toward sexual harassment, exploitation and abuse, and child abuse. We will carefully examine allegations and investigate, and take appropriate disciplinary action where this is needed, taking into consideration the rights and interests of the survivor, consistent with the organization’s survivor-centered approach. We make very clear that sexual harassment, exploitation and abuse, and child abuse in any form, perpetrated by our staff, partners or other related personnel, towards anyone, will not be tolerated.We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, national origin, age, handicap, disability, or marital status.HOW TO APPLYAll interested Applicants shall apply using the below link no later than 9th April 2026.https://forms.gle/gxZ2UBc9G4GsSTyU8