Monitoring, Evaluation and Reporting Assistant - Kenya

Partnerships - NairobiReports to: Global Partnerships ME&R Officer Department: Global PartnershipsAbout the RoleThe ME&R Assistant – Global Partnerships provides operational and technical support to the Global Partnerships Department in the implementation of monitoring, evaluation, and reporting (ME&R) activities across partner collaborations.Working under the supervision of the ME&R Officer, this role supports data collection, data quality assurance, partner follow-up, reporting, digital systems management, and documentation of lessons learned to inform decision-making and scaling efforts.The ME&R Assistant contributes to strengthening accountability, data integrity, and continuous learning within global partnerships under StrongMinds.Key Responsibilities1. Support Implementation of M&E & Reporting Workplans* Track client recruitment and participation data across partner programs. * Maintain and update client databases (pre-assessment, pre-group, midline, termination). * Prepare routine data summaries and progress tracking tools. * Identify and flag data gaps, inconsistencies, and emerging risks to the supervisor.Expected Results:* Updated and complete client databases. * Routine data summaries available for review. * Data gaps and risks documented and communicated in a timely manner.2. Support Partner & EPO Coordination on M&E* Conduct routine follow-ups with EPOs and partner staff to ensure timely data submission and uploads. * Review weekly and monthly partner reports to identify gaps or inconsistencies. * Organize feedback sessions and document action points from review meetings. * Contribute to recommendations to management to improve processes and systems.Expected Results:* Timely partner data submissions. * Documented feedback and follow-up action points. * Improved data completeness, accuracy, and timeliness.3. Support Data Quality Assurance & Routine Monitoring* Conduct virtual file audits and verification exercises on sampled client records. * Compile audit findings and file documentation in shared systems. * Monitor safeguarding, child protection, and compliance with organizational policies during data collection. * Escalate identified issues appropriately.Expected Results:* Filed data quality and audit documentation. * Documented safeguarding and compliance observations. * Timely escalation of data and compliance issues.4. Support Reporting & Documentation* Assist in preparing monthly and cycle-level progress reports. * Support updating of the Indicator Performance Tracking Table (IPTT). * Compile results, lessons learned, and best practices from partner data. * Maintain organized reporting folders for internal and donor use.Expected Results:* Monthly and cycle reports drafted on time. * Updated IPTT. * Organized and accessible reporting documentation. * Contributions to learning and reporting products.5. Support Digitalization & Data System Management* Assist in setting up and maintaining KoboToolbox accounts and digital tools for partners and EPOs. * Provide hands-on support to partners in using electronic data collection systems. * Monitor real-time data entry to identify inconsistencies or gaps. * Support data cleaning and verification processes. * Flag urgent system or data issues for timely resolution.Expected Results:* Effective use of digital tools by partners and EPOs. * Accurate, complete, and timely data collection. * Smooth-running digital M&E systems supporting program efficiency.6. Support Capacity Building & Learning* Prepare M&E and reporting training materials. * Organize virtual or in-person trainings, coaching, and mentorship sessions. * Document training attendance, feedback, and follow-up actions.Expected Results:* Training materials and attendance records available. * Documented capacity-building activities. * Improved partner understanding of M&E processes.7. Other Duties* Undertake additional M&E and reporting support tasks as assigned by the supervisor in line with Global Partnerships objectives and scaling agenda.Qualifications* Bachelor’s degree in Social Sciences, Development Studies, Statistics, Economics, Population Studies, or related field. * Training or coursework in Monitoring & Evaluation is an added advantage. * Experience with community-based or mental health programs (including IPT-G) is an added advantage.Required Experience & Competencies* 1–2 years’ experience supporting M&E or reporting activities. * Proficiency in MS Excel, Google Sheets, PowerPoint, and Canva. * Proficiency in STATA. * Familiarity with electronic data collection tools (e.g., KoboToolbox, CommCare). * Strong analytical, organizational, and communication skills. * Experience supporting report preparation and documentation. * Strong attention to detail and commitment to data quality. * Ability to work collaboratively in multicultural, partnership-driven environments. * Willingness to learn, take initiative, and work effectively under supervision.STARTING DATE - 1ST APRIL 2026HOW TO APPLYApply at this link: https://strongminds.bamboohr.com/careers/31