Medical Projects Coordinator (Nationals Only)

Vacancy Ref: HIHFAD-2026-30Job Title: Medical Projects Coordinator (Nationals Only)Department: Health & Nutrition ProgramDirect report to: Health & Nutrition Program ManagerJob Location: Preferred Damascus (with field travel as required)Closing date: 28/2/2026About HiHFADHand in Hand for Aid and Development (HiHFAD) is a Non-Profit, Non-Governmental, Charitable Incorporated Organization registered in the United Kingdom and in Türkiye (TR: İyilik İçin El Ele Derneği) that provides high standards in humanitarian and relief services to the most vulnerable wherever needed through local engagement and global support.Established in 2011 by a group of British-Syrian diaspora, HiHFAD was born out of a desire to extend a helping hand to vulnerable groups and displaced families in Syria and beyond. Since then, HiHFAD remained at the forefront of humanitarian agencies, providing life-saving aid to Syrians in hard-to-reach areas. Our extensive Healthcare Program has enabled us to expand and reach even more communities and internally displaced people; providing a comprehensive, integrated multi-sectoral intervention in Health, Nutrition, WaSH (Water, Sanitation and Hygiene), Protection, Shelter, Non-Food Assistance, Food Security, Livelihoods, and Education.HiHFAD mandate is to alleviate the suffering of those in need without any type of discrimination, protect the most vulnerable, promoting social justice and welfare, and fostering durable solutions through delivering community-based humanitarian and development interventions.Job overviewAs part of the Program Department, the Medical Coordinator supports the implementation and quality of health programs that are high-quality, evidence-based, impactful, and innovative.Main Tasks & Responsibilities* Program Planning, Management, and Implementation1. Support the Health & Nutrition Program Manager in developing operational plans for health programs, ensuring alignment with HIHFAD’s country strategy and operational priorities in Syria. 2. Support implementation of health program activities to ensure effective, integrated, and quality service delivery. 3. Assist in the development of strategic plans, project proposals, and budgets for health projects. 4. Monitor program and project spending, providing variance analysis and recommendations in accordance with organizational procedures. 5. Conduct regular field visits to monitor health activities and ensure compliance with program objectives and standards. 6. Ensure timely and high-quality submission of program performance reports and documentation. 7. Ensure implementation of activities in line with national health policies, Ministry of Health protocols, and humanitarian standards.* Coordination, Representation, and Partnerships1. Coordinate program implementation with Ministry of Health (MoH), local authorities, and relevant stakeholders at national and local levels. 2. Develop and maintain effective working relationships with local partners and health counterparts. 3. Represent HIHFAD in health sector meetings, coordination forums, workshops, and relevant technical platforms. 4. Support the development of program concepts and contribute to high-quality grant proposals. 5. Collaborate with regional and HQ program and business development teams to secure funding opportunities. 6. Ensure program alignment with national health priorities and regulatory requirements in Syria.* Staff Management and Capacity Building1. Provide technical guidance, supervision, and support to Senior Health Officers, Health Officers, and facility staff. 2. Line manage assigned project staff, including day-to-day supervision and performance monitoring. 3. Facilitate regular team meetings to review project performance and ensure effective information sharing. 4. Support staff capacity building, coaching, and professional development planning. 5. Assist in conducting performance evaluations in coordination with the Health & Nutrition Program Manager.* Financial Management1. Manage project budgets and ensure expenditures comply with approved budgets, donor requirements, and HIHFAD financial procedures. 2. Review monthly project spending and recommend corrective actions for under- or overspending. 3. Work closely with the Finance Department to ensure accurate financial tracking and reporting. 4. Ensure accountability and proper documentation of project expenses.* Monitoring, Reporting, and Quality Assurance1. Monitor program indicators and ensure data quality and proper documentation. 2. Ensure health services meet quality standards and organizational guidelines. 3. Identify implementation challenges and recommend improvements. 4. Support accountability to beneficiaries and quality service delivery mechanisms.* Office Culture and Organizational Compliance1. Promote a positive, professional, and respectful working environment. 2. Ensure adherence to organizational policies, procedures, and ethical standards. 3. Perform other tasks as assigned by the Health & Nutrition Program Manager.Background Knowledge & ExperienceEducation Level: University degree in Medicine, Pharmacy, Public Health, or other relevant health field.Work Experience: Minimum five years of experience in health project management, preferably in humanitarian or emergency/conflict settings.Experience working with Ministry of Health and local authorities is highly preferred.Languages: English: C2 Arabic: C2Skills and Abilities• Demonstrated knowledge of the Syrian health context is strongly preferred.• Experience in health programming and primary health care interventions.• Knowledge of donor regulations and compliance requirements.• Fluency in English (written and speaking ) and Arabic required.• Strong organizational, analytical, and problem-solving skills.• Ability to manage multiple priorities and meet deadlines.• Excellent interpersonal and communication skills.• Ability to work independently and within a team.• Preference for Damascus-based candidates.DisclaimerHand in Hand for Aid and Development is committed to creating an inclusive and diverse work environment where all qualified candidates receive consideration based solely on their experience and capabilities. As a humanitarian organization, we recognize the importance of diversity and are committed to ensuring that discrimination on the basis of race, color, gender, age, ethnicity, religion, disability, or marital status does not occur.We adhere to the Humanitarian Principles and believe that the rights of all individuals, including children, women, and adults at risk, must be safeguarded. We are accountable to the communities we serve, and it is our responsibility to ensure that we do not contribute to their further harm or expose them to additional risks.Hand in Hand for Aid and Development has a zero-tolerance policy for any form of exploitation, abuse, harassment, or discrimination. To ensure the safety and protection of those we serve, we conduct a range of pre-employment screenings and checks in accordance with our Safeguarding Policy.HiHFAD renounces all forms of terrorism and will never knowingly support, tolerate or encourage terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United Nations Security Council resolutions, including 1267 Committee list of terrorists and terrorist financiers, S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the European Union, HIHFAD is firmly committed to the international fight against terrorism and in particular against the financing of terrorism. It is the policy of HIHFAD to seek to ensure that none of its and its donor funds is used, directly or indirectly, to provide support to individuals or entities associated with terrorism or money laundering. Therefore, HIHFAD will match employees, volunteers and contracted persons against the Sanctions lists on a regular basisThis vacancy is contingent upon project confirmation from the donor.Only short-listed candidates will be contacted for interview.HOW TO APPLYIn case you meet the requirements and that you are interested in the position, please fill the application via the following link: https://forms.gle/hpH9NorP6TBx3VnPA