Logistics Assistant_Nairobi

Department: LogisticsDuty Station: NairobiReporting To: Logistics ManagerAbout ACTEDACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.ABOUT THE ROLEActed is looking for a Logistics Assistant to support day-to-day logistics work from the Nairobi office. This role will mainly support procurement, transport coordination, stock management and general logistics follow-up.You will work closely with the Logistics Manager and other teams to make sure operations run smoothly and on time.KEY RESPONSIBILITIESProcurement support* Follow up on purchase requests and make sure all documents are in place * Support sourcing of suppliers and getting quotations * Track orders and follow up with suppliers to ensure timely delivery * Prepare basic procurement documents and keep records updated * Work with Finance to follow up on supplier payments * Help maintain and update the supplier databaseTransport and coordination* Support planning of staff movements and field visits. * Help manage driver schedules and daily transport needs * Check that vehicle documents like insurance and logbooks are up to date * Monitor fuel usage and basic vehicle follow-up * Assist with booking travel and accommodation for staff * Support logistics arrangements for meetings, trainings, and workshopsStock and assets* Keep track of stock coming in and going out of the office * Maintain simple stock records and support regular stock counts * Flag when items need to be restocked * Support tracking of office equipment and assetsFiling and reporting* Make sure all logistics documents are properly filed (both soft and hard copies) * Keep records organized and easy to access * Support preparation of weekly and monthly logistics reports * Update tracking tools and share with the team when neededREQUIRED PROFILE* A first degree in Logistics, Procurement, or Supply Chain Management * 2–5 years of relevant work experience in Logistics, Procurement, or Supply Chain Management. Experience working with an INGO is highly desirable. * Experience or knowledge of one or more of the following areas would be an additional asset: agriculture, construction, food supply, inventory and property management, technology, transport, water, sanitation and hygiene services. * Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines. * Diligent, dedicated, and able to see complex procedures through to completion. * Able to communicate complex information clearly, with excellent interpersonal skills. * Self-motivated, able to work independently or as part of a team. * Fluent written and spoken English. * Excellent computer skills including Microsoft Office (particularly Excel, Outlook, and Word).HOW TO APPLYInterested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to [email protected] Applications must be received on or before 5:00 PM on 15 April 2026 with the subject line: Logistics Assistant _NairobiPlease do not attach any other documents while sending your applications, if required they will be requested at a later stage.Please note;* Screening will be conducted on a rolling basis. * Only shortlisted candidates will be contacted. * ACTED reserves the right to fill this position before the advert deadline. * ACTED will not request any payment at any stage of the recruitment process. Furthermore, ACTED has not engaged any agent or third party in connection with this recruitment.ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.ACTED is an Equal Opportunity Employer.