Information Management Officer

ABOUT ACTEDACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.Greening strategy:ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:* Contribute towards the adherence and development of the greening strategy plan. * Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and rolesEncouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notesACTED PSEAH Policy:(Information Management Officer ) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The (IMO) has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The (IMO) carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.Location: IdlebJob PurposeIMO is responsible for managing the emergency databases undertaken by the organization, matching the quality criteria and strategy related to emergency activities.OBJECTIVES:Develop and implement the information management strategy for ACTED’s Northern Syria responseDUTIES AND RESPONSIBILITIES:* Playing a lead role in the design, development, management and improvement of emergency data management systems including database and spreadsheets, along with related process for data collection, cleaning and verification. * Assist in training staff involved in information management activities, including data collection and data entry teams. * Make recommendations and provide advice on the technical information management requirements. * Provide required information to relevant parties as dictated by contract and procedures. * Develop emergency tools by using Kobo. * To check and verify all the documents to insure its match with the databases and signed distribution lists, * Insure do backups for all the database and signed distribution lists, and other related documents, * Complete deliverables to specification and within timelineKEY PERFORMANCE INDICATORS* % of improvement in the efficiency and functionality of emergency data management. * # of data managed by IMO * % of development emergency data collection toolsQUALIFICATIONS:* University degree in Information Technology, engineering, Statistics, Social Sciences or a related field * At least 2 years’ work experience with data management. * At least 2 year experience in with NGO/INGO. * Past job experience for at least 2 years in similar position * Data management and design tools such as KOBO, ODK and iForms. * Ability to work under pressure in a high-pace environment. * Good organizational and prioritization skills. * Excellent computer skills (MS office Excel, Word and Outlook). * Strong analytical skills. * Excellent writing and communication skills. * Good English skills or more is highly preferred.HOW TO APPLYInterested and qualified applicants should apply by filling out the application form through this linkInformation Management Officer – Fill in formCurrent and former ACTED staff who left on or after January 2025 and are interested in the position must apply on or before 14/03/2026. Applications from these candidates will not be considered after this dateOnly the shortlisted candidates will be contacted.By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.ACTED never uses external recruitment agencies and recruitment is always free of charge.The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.