Humanitarian Affairs Officer/Pooled Fund Manager, P4

Job Opening ID: 274742Job Network : Political, Peace and Humanitarian Job Family : Humanitarian Affairs Category and Level : Professional and Higher Categories, P-4 Duty Station : BANGKOK Department/Office : Office for the Coordination of Humanitarian Affairs Date Posted : Mar 27, 2026 Deadline : Apr 10, 2026Org. Setting and ReportingThe position is located in the Crisis Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures that there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors, in order to alleviate human suffering in disasters and emergencies; advocate for the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions. This position-specific job opening is being advertised for the position of Humanitarian Affairs Officer/Pooled Fund Manager and is located in the Humanitarian Financing Unit of the Regional Humanitarian Pooled Fund, Regional Office for Asia and the Pacific, Office for the Coordination of Humanitarian Affairs (OCHA) located in Bangkok, Thailand. The Humanitarian Affairs Officer/ Pooled Fund reports to the Head of Regional Office (HoRO).ResponsibilitiesUnder the overall guidance of the HoRO, the Humanitarian Affairs Officer/Pooled Fund Manager will be responsible for the following duties: I. Representation and Coordination • Advise RC/HCs on the Fund’s management and CERF processes, in conformity with prevailing policies and guidelines and aligned to the local context. • Liaise as necessary with relevant OCHA Headquarters (HQ) sections including CRD, the Pooled Fund Branch and Partnerships Branch of the Financing and Outreach Division). • Represent the Fund, coordinating with all stakeholders, such as sectors/clusters, humanitarian partners, donors etc. • Assist the RC/HCs in preparing and facilitating Advisory Board (AB) meetings and other processes. II. Allocations • Manage and oversee allocation processes, ensuring necessary coordination with relevant counterparts in line with prevailing guidelines and best practices. • Monitor the implementation of Fund allocation strategies as endorsed by the RC/HCs, in consultation with HoO, promoting coherence between humanitarian needs and response; • Review and analyze humanitarian financing and programming issues at the country level to support CBPF and CERF allocations. III. Financial Management • Ensure proper financial management, overseeing recipient organizations' compliance with applicable financial rules and undertaking verification activities in accordance with the CBPF Operational Manual. • Develop audit plans of NGOs, oversee their timely implementation, and analyze findings to ensure proper follow-up and compliance with financial rules and regulations. IV. Compliance and Risk Management • Advise the RC/HCs and the HoO on compliance and risk management. • Ensure the implementation of and the compliance with global policies and guidelines. • Develop the CBPF Operational Manual in line with the CBPF Global Guidelines. • Ensure proper communication with, and support to, Fund recipients and other stakeholders throughout projects’ life cycles, promoting compliance with applicable rules and governance documents. • Oversee the development, update, and implementation of the CBPF risk management framework. • Ensure that grant agreements and supporting documents are accurate and in conformity with Global Guidelines and the RHPF-AP Operational Manual. • Conduct due diligence reviews, capacity assessments and performance assessments to establish eligibility of, and assign risk levels to NGO partners. • Implement OCHA's Standard Operating Procedures (SOPs) on Suspected Fraud and Misuse of Funds, and on Response to Concerns of Sexual Exploitation and Abuse, involving partners. • Support the review of the Fund by the UN oversight bodies including the Board of Auditors (BoA) and Office of Internal Oversight Services (OIOS). V. Monitoring, Reporting and Evaluation: • Develop monitoring plans in line with CERF and CBPF guidance. • Oversee the monitoring of projects in all countries under the APHF-AP to ensure the appropriate use of resources provided and promote learning and best practices. • Systematically provide information on project status to the RC/HCs, the HoO, donors, and relevant advisory bodies. • Establish reporting schedules for projects and review and clear project reports. • Support evaluations, reviews and studies as requested by the HC and governing bodies, ensuring due consultation with HQ. VI. Information Management, Analysis and Communications: • Ensure the appropriate use of the Grant Management System (GMS), maintaining all relevant information and data in a timely and accurate manner and performing data analyses as required. • Conduct and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources. • Prepare and disseminate information, reports, and other communication products to different stakeholders about the Fund and its processes, including allocations and achievements (i.e., dashboards, feature stories, photographs/videos, websites, CBPF Annual Report etc.). VII. Donor Relations • Strengthen relationships with contributing donors through consistent and proper communication, ensuring timely reporting on the Fund’s activities and funding requirements. • Develop key strategic partnerships with new donors to achieve a broader donor base for the RHPF-AP. • Coordinate with other donors, as necessary, to promote coordinated and complementary use of funding. • In collaboration with DRS, support the HC and the HoO in developing and implementing Resource Mobilisation Action Plans. VIII. Management of HFU • Plan staffing and operational requirements and corresponding budget for approval by the HC and the HoO. • Ensure timely recruitment, induction, training, and performance management in line with corporate frameworks. • Promote a positive and respectful working environment, upholding OCHA’s duty of care relating to security, health, safety and well-being. • Perform other duties as assigned by the HoO.Work ExperienceA minimum of seven (7) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management, or related area is required. Experience in humanitarian financing (e.g. grant management, risk management, fundraising, and donor relations for humanitarian programmes) is required. Experience in project management, monitoring and evaluation, and administration is required. Experience in team management and development is required. Experience in humanitarian operations in the field is desirable. Experience in the design of policies and guidelines pertaining to humanitarian assistance is desirable. Experience with the UN common system, a comparable international organizations or NGOs is desirable. Experience in the Asia-Pacific region is desirable.HOW TO APPLYApply here.