Grants Management Coordinator

DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as Grants Management Coordinator.The overall purpose of the role:Ensure that DRC is compliant with donor and internal grant management guidelines, lead on donor-obligated reporting, grants information management, provide continuous technical support and guidance for the project cycle management, and liaise with the Support Services team on donor-requested information.Your main duties and responsibilities will be:Grants management and compliance* Develop and maintain up-to-date and in-depth knowledge of donors, government policies and DRC policies, assess and build the country office’s capacities to comply with donors’ and DRC's grant management guidelines. * Update, streamline, and disseminate grants management tools and resources, and ensure country office compliance with grants management system (GMS) on Dynamics and trackers. * Along with Project Managers, ensure all the grants’ related information is well organized, updated and follows a clear filing structure on SharePoint. * Actively participate in monthly Project Management Meetings of on-going projects and disseminate grants management resources and updates to the team. * Support the tracking of donor financial disbursement against signed contracts and prepare requests for financial disbursements and acknowledgements to donors as per the agreements. * Support in drafting and reviewing grant agreements and contract amendments as needed. * Serve as the primary focal point for donors’ correspondence on grants-related issues and feedback.Project Cycle Management* Support the country office in preparing, facilitating, and following up on grant kickoff, review, and closing meetings , as well as in drafting, finalizing, and sharing a minimum set of documents required for grant meetings. * Support in ensuring that project teams meet standards for project cycle management, including supporting with training and capacity support to programme teams to ensure the successful implementation of all activities * Keep the Programme Development and Quality Manager informed of any projected inability to meet contractual obligations, report submission, and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.Reporting* Lead donor reporting processes by coordinating, compiling inputs from the programme and MEAL team, providing quality review and feedback to ensure the development of high-quality narrative and results reports, and timely submissions. * Keep a regular update of DRC’s reporting timelines as per the grants tracker and share with teams. * Support the Programme Quality Assurance unit in conceptualizing and facilitating the implementation of programme quality tools developed, including reporting schedules. * In close collaboration with the programme and MEAL team, support documentation of lessons learnt, best practices, and proven innovations in programme design, implementation, monitoring, and reporting to improve programme design and implementation strategy. * Liaise with the programmes and MEAL team and facilitate OPM and UNHCR’s reporting to the Refugee response plan.Partnership management:* Facilitate partner assessment process and draft, finalise, and share a minimum set of documents for successful partnership management. * Support the Partnership Specialist in drafting and finalising partnership agreements. * Supporting the programme and support team in partner capacity building.Other* Prepare necessary documentation, such as presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes * Contribute and lead on communications tasks, as appropriate. * Liaise with finance colleagues on budget follow-up and expenditure levels of running grants, and support with preparation for scheduled audits. * Support the Programme Development and Quality Manager in training DRC and partners, including but not limited to, proposal development, and/or reporting. * Support inductions for new colleagues. * Support the Programme Development and Quality Manager with proposal development tasks including providing input to narratives, budget narratives, and other required annexes as appropriate. * Carry out other duties requested by the Programme Development and Quality Manager - but always in the scope of this job descriptionAbout youTo be successful in this role, you are expected to have at least 4 years of grants management experience with an international NGO, with at least 2 years in a coordination role.Moreover, we also expect the following.Required* A minimum of a Bachelor’s degree in Development Studies, Quantitative Economics, Business Statistics, Management, or other relevant fields. A Master’s degree in a relevant field is an added advantage * Knowledge of donor rules, regulations, and procedures of donors, including but not limited to US and European donors, EU funding mechanisms, UN agencies, and foundations. * Proven experience in successfully submitting reporting packages. * Proven experience in capacity building and training of national staff and partners. * Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication. * Demonstrated ability to prioritize large workloads and multitask to consistently meet deadlines. * Ability to adapt and learn. * Ability to work effectively and efficiently both independently and in teams. * Skilled in obtaining information necessary to accomplish duties. * Problem analysis and problem resolution at a functional level. * Ability to quickly research, learn, and disseminate new knowledge and information. * Ability to communicate technical ideas and concerns in a non-technical environment. * Strong organization and planning skills, and detail-oriented*.*In this position, you are expected to demonstrate DRC’s five core competencies:Striving for excellence: You focus on reaching results while ensuring an efficient process.Collaborating: You involve relevant parties and encourage feedback.Taking the lead: You take ownership and initiative while aiming for innovation.Communicating: You listen and speak effectively and honestly.Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.We offer* Contract length: 12 months * Band: NM G1 * Designation of Duty Station: Kampala * Start date: March 2026Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.HOW TO APPLYApplication processInterested? Then apply for this position by clicking on one of the links below:Advertisement link: Grants Management Coordinator- AdvertisementApplication form link: Grants Management Coordinator- Application formAll applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.Closing date for applications: 24th February 2026DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard itFor further information about the Danish Refugee Council, please consult our website drc.ngo.