Grants and Compliance Administrator – Geneva, Switzerland

Department: Funding and ServicesDuty Station: Geneva, Switzerland*Contract Type: Full‑time (100%)Application Deadline: March 29, 2026*Please note that the position is open to candidates who have the legal right to work in SwitzerlandMISSIONGeneva Call is a neutral and impartial non-governmental organisation dedicated to promoting respect by Armed Groups, De Facto Authorities (AGDAs) and Provisional Governments for international humanitarian norms in armed conflict and other situations of violence, in particular those related to the protection of civilians. Geneva Call focuses its efforts on banning the use of anti-personnel mines, protecting children from the effects of armed conflict, prohibiting sexual violence in armed conflict, working towards the elimination of gender discrimination, protecting civilian infrastructure, and ensuring humanitarian access.DESCRIPTIONAs part of the Donor Relations Unit team, the Grants and Compliance Administrator plays a key institutional role in ensuring that grant administration and donor compliance standards are consistently upheld across the organization. The position ensures that reporting cycles are proactively initiated, coordinated, and quality-assured, and that all donor requirements are met in a timely and accurate manner. The Administrator provides structured and ongoing support to grant owners and all relevant units to ensure transparency, accountability, and compliance throughout the grant life cycle, thereby safeguarding the organization’s credibility and donor confidence.The Grants and Compliance Administrator ensures clear and effective communication on grant-related obligations, compliance requirements, and reporting responsibilities. The role ensures that grant reporting is timely, accurate, consistent with donor requirements, and aligned with internal standards and systems. The Administrator supports the implementation of grants in accordance with the relevant contractual and compliance frameworks and advises on amendment requirements when necessary.Internal Relations* As part of the Donor Relations Unit, works in continuous collaboration with colleagues in the Unit across portfolios. * Reports to and works closely with the Deputy Head of Donor Relations. * Coordinates with grant owners, Finance, Donor Relations, Operations, Human Resources, MEAL, and other relevant HQ and field-based units to ensure aligned grant administration and compliance approaches. * Works in close coordination with temporary staff and interns supporting the Unit.Grant administration* Ensure accurate and comprehensive grant information and compliance records are maintained. * Ensure grant-specific contractual obligations, compliance requirements, reporting schedules, and templates are recorded and/or stored for access. * Support periodic grant management reviews and closure meetings.Grant compliance and reporting coordination* Drive institutional adherence to relevant donor requirements, regulations, and ethical standards related to grant management and donor relations. * Provide guidance and respond to data requests on the fulfilment of grant obligations and compliance requirements (operational, administrative and financial). * Maintain systems to track internal workflows and deadlines for donor reporting, audits, evaluations, and amendments. * Work with grant owners and relevant functional teams to ensure timely donor submissions, high-quality narrative and financial reporting. * Conduct internal quality assurance checks on reports and related documents before submission to the donor. * As required, serve as liaison with donors on grant compliance and reporting issues. * Contribute to the identification of areas of improvement of institutional policies, procedures and tools, and strengthening of the capacities of grant management teams to enhance grant compliance and reporting quality.Additional responsibilities* When required, travels to field missions to support Geneva Call’s field operations. * Contribute to institutional efforts aimed at increasing Geneva Call’s visibility through public and donor-focused events, side meetings, and joint advocacy or communication opportunities.TECHNICAL SKILLS AND EXPERIENCE* At least 6 years of work experience in the fields of development cooperation, peace building and/or humanitarian aid. * At least 6 years of work experience in grant management activities, donor reporting (both narrative and financial) and compliance oversight. * Knowledge of donor expectations, grant compliance and reporting requirements, standard terms and conditions and related good practices. * Experience coordinating and facilitating inputs across multiple teams/departments under tight deadlines. * Written and spoken fluency in English and French; knowledge of a third EU language is an asset.EDUCATION* An advanced university degree in a relevant field (such as development or social studies, international relations, or similar).PERSONAL SKILLS* Ability to work independently and as part of a team. * Ability to prioritize and manage conflicting priorities and interdependent workloads. * Sensitivity to/understanding of political and conflict dynamics. * Strong organizational and planning skills; ability to manage multiple workflows. * High attention to detail and quality assurance. * Ability to work proactively, independently, and collaboratively. * Strong communication and facilitation abilities.ADDITIONAL INFORMATIONPerformance ManagementThe employee will be accountable for the responsibilities and the competencies described in this job description. Performance reviews will be conducted in accordance with Geneva Call’s Performance Management guidelines using the job description, the individual work‑ and professional development plan, and the competency framework.Conflict of InterestAny candidate affiliated to, or openly supporting, one or more interest groups opposed to Geneva Call’s principles and values, or whose previous position could engender safety issues for co‑workers at Geneva Call, will be excluded from this selection process.WHY JOIN GENEVA CALL?This role offers the opportunity to shape monitoring and evaluation practices that protect civilians in conflict zones, contribute to life‑saving humanitarian initiatives and support adaptive programming in challenging contexts. If you are passionate about generating evidence and learning to improve humanitarian outcomes, we look forward to your application.HOW TO APPLYFor Application Please only submit your CV and cover letter by March 29, 2026, by following the application link:APPLICATION LINKOur HR team will meticulously evaluate your profile in line with the requirements of the post you have applied for. Since we receive a good number of applications for all the positions Geneva Call advertises, it is not possible to communicate the results of our decisions with every candidate individually. Therefore, only the short‑listed candidates will be contacted by the HR team to invite them for a written test – and the steps afterwards if they qualify, i.e., interview and other assessments as deemed appropriate.Geneva Call consists of many diverse nationalities, cultures, languages and opinions. Geneva Call is an inclusive working environment for all staff. Applications are particularly encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.