Finance & Operations Manager

Job Title: Finance & Operations Manager Department: Operations Division: Finance Duty Station: Bukavu, DRC Line Manager: Head of Mission Technical Line Manager: Group Director- Finance and Operations Line Management Responsibility: Finance Assistants (Bukavu & Kalehe), Senior Logistics Officer, Logistics Officer Position Type: Full-timeNonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.Overview:NP is in the early phase of operations and programming in DRC to strengthen the safety and security of conflict-affected communities in South Kivu and North Kivu. Working through Unarmed Civilian Protection (UCP), NP centres local communities in preventing violence and promoting positive peace. The NP programming focuses on building capacities within local communities to engage in nonviolent self-protection methods such as protective accompaniment/presence, community-led safety and security initiatives such as conflict de-escalation techniques and early warning/response mechanisms.Job Summary:The Finance & Operations Manager provides strategic leadership and oversight of finance, compliance, and Operations for NP DRC. As a core member of the Senior Management Team(SMT), the role partners closely with the Head of Mission (HoM) to establish robust financial controls, accountable systems, and efficient operational infrastructure.The post holder ensures strong stewardship of donor and organizational resources, leads budgeting and financial planning processes, oversees logistics and asset management, and builds the capacity of national staff. This role plays a critical function in risk management, internal control, and safeguarding of assets while enabling programme teams to deliver high-quality Unarmed Civilian Protection activities.Key Responsibilities:Financial Management, Leadership & Compliance* Ensure effective systems, integrity of accounts as well as adequate internal controls for NP DRC accounting and financial management * Supervise and coach the Finance Team in processing timely and accurate financial transactions * Lead monthly and annual financial closure, ensuring timely and accurate reporting to SMT, HQ, and donors. * Oversee compliance with NP’s internal guidelines and processes, donor, and statutory requirements, including fraud prevention processes. * Coordinate and prepare for external and internal audits. * Ensure delegated authority over all financial systems and compliance processes in line with NP global policies. * Contribute with operational and financial risk analysis to security planning and critical incident management in coordination with HoM and relevant security leadership.Budgeting & Financial Planning* Lead annual budget preparation in coordination with the Head of Mission and the Senior program manager. * Support program teams in developing and monitoring donor budgets, ensuring alignment with project activities. * Maintain a rolling multi-month cash forecast to support effective resource planning. * Prepare timely and accurate monthly Budget vs. Actual reports including financial analysis as part of monthly reporting and as a tool to inform in-country decision making. * Provide variance analysis and financial advice to SMT for decision-making.Operations – Logistics, Procurement, Assets, Premises* Establish and oversee compliant procurement, logistics, fleet, asseets, premisses, and inventory management systems across all sites. * Lead the operational set-up of new field offices, ensuring infrastructure, insurance, registration, licensing, and compliance requirements are met. * Ensure systems are compliant with NP policies and processes and donor agreements, audit ready, and consistently applied across all sites. * Supervise and coach the Senior Logistics Officer and Logistics officer to strengthen local capacity in procurement, fleet, and asset control. * Ensure robust fleet management systems including maintainance tracking, fuel usage monitoring, and vehicle scheduling in line with NP Field Operations Manual. * Oversee the management of safe and functional office and guesthouse premises. * Lead the setup and maintenance of IT and office infrastructure in coordination with global support teams. * Ensure assets tracking is implemented with accurate record-keeping of NP and donor assets, including exceptional items that require registration and movement tracking.Operations – Administration* Ensure adequate tracking of contracts for office, guest houses, vehicles etc, to ensure timely renewal and/or adjustments as necessary. * Assess IT and software needs and recommend solutions in coordination with Global IT; support resolution of field-level IT issues.Team Development & Care (Finance and Operations staffs only)* In direct collaboration with the HoM and other line managers, monitor staff welfare and co-lead on implementing solutions and improvementsfor his/her team. * Plan and lead training for all new Finance and Operations staff in the priority subjects and regular refresher training for all staff to ensure continuity in learning and skills capacity. * Provide in-depth inductions for new staff upon arrival and additional briefings for all staff upon major shifts in the operational and security context.Qualifications:* Bachelor’s degree in accounting, Finance, Business Administration, or related field. Certified Public Accountant (CPA) or equivalent professional qualification strongly preferred. * Minimum 5 years’ experience in financial and operational management with a nongovernmental organization (NGO) * Demonstrated experience in financial oversight, compliance, and donor reporting. * Demonstrated experience in establishing and maintaining financial and operational systems (experience in start-up or expansion contexts strongly preferred). * Strong knowledge of procurement, logistics, assets, and fleet management in an NGO setting. * Proven ability to establish systems and controls in a start-up or growth phase environments. * Experience supervising, coaching, and developing junior staff. * Excellent problem-solving, analytical, and organizational skills. * Strong communication skills in English and French (both essential). * Ability to work effectively with multicultural teams and across multiple stakeholders.Preferred Qualifications:* Experience with Quick Books or similar accounting software. * Familiarity with donor compliance requirements (e.g. USAID, EU, UN). * Experience setting up or strengthening IT and office infrastructure in field contextsKey Challenges:* Establishing compliant systems in a start up context with evolving operational demands. * Balancing donor compliance requirements with operational agility. * Managing financial and operational risk in a volatile security environment. * Building and mentoring national staff capacity in a high-pressure context.Skills and Competencies:* Strong interpersonal and relationship-building abilities. * Capacity to prioritize, solve problems, and manage competing demands. * Flexibility and adaptability to a start-up program context * Commitment to NP’s values and humanitarian principles (humanity, neutrality, impartiality, independence).Working Conditions:* This field position may include challenging living conditions, limited access to amenities, and potentially unstable security situations. * You must be prepared to live in basic or non-traditional accommodation, which may include shared housing, camps, or field-based settingsSPECIAL NOTICENonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.NO FEEWe never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.HOW TO APPLYApplication Process:* Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered. * The closing date for applications is 12th March 2026. * Candidates may be selected before the closing date; apply early * As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.