Finance Coordinator - Sudan

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.TERMS OF REFERENCEJob Title: Finance CoordinatorCode: SR-40-10155Duty station: Geneina, with visits to other locationsStarting date: 01/06/2026Contract duration: 6 months (renewable)Reporting to: Head of MissionFunctional Supervisor: Regional Finance CoordinatorSupervision of: 2 Finance OfficersType of Duty Station: Non-family duty stationGENERAL CONTEXT OF THE PROJECTThe fighting inside Sudan is having devastating humanitarian effects both inside the country and in the wider region. Sudan faces a complex set of challenges, including ongoing conflict, economic difficulties, and the weakening of critical infrastructure in areas like healthcare, banking, and telecommunications.As of February 21, 2024, the number of internally displaced persons (IDPs) due to persistent clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) has reached a total of 6,326,416 individuals (1,261,060 households).These figures make Sudan the country with the highest number of IDPs in the world.The humanitarian situation across all 18 Sudanese states remains dire, with over 24.8 million people in need of assistance.INTERSOS first operated in Sudan in 2004, primarily in West Darfur State (Genina, Habila, Forobaranga, Garsila, Um Kher) and Khartoum, partnering with the Italian Cooperation, UN agencies, and ECHO in the sectors of Protection, WASH, and Food Security.The mission was closed in 2015 due to a decrease in humanitarian needs.Despite this, INTERSOS has continued to support Sudanese refugees in neighboring countries by providing humanitarian assistance.Given the renewed deterioration of the humanitarian situation, INTERSOS reactivated its presence in Sudan in 2024 to respond to the crisis in the country and it currently has projects funded by multiple donors, such as AICS, WHO, OCHA and SV.GENERAL PURPOSE OF THE POSITIONDefine, coordinate and monitor the implementation and management of finance strategies, policies, internal control and all financial administrative in the mission, in line with the context and operational challenges and INTERSOS protocols, standards and procedures, and with the Regional Finance Coordinator’s directions, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects.MAIN RESPONSIBILITIES AND TASKS:Strategy and budget* As an active member of the Senior Management Team, participate in the definition of the missions’ objectives and strategies planning, implementing and monitoring the financial operational and budget needs, anticipating changes and challenges and planning accordingly, in order to ensure budget is appropriate * Define the financial strategy for the mission and the country, assessing and mitigating the financial risks of the mission, and the project economic and financial plan together with the Head of Mission and linking with the Project Managers * Provide regular and adequate indicators to monitor the financial position of the mission and provide relevant cost analysis, regularly monitor of expenses vs budget, analyse variances and suggest corrective actions when needed * Provide support to the Head of Mission and Programme Coordinator on drafting new projects and budget preparation, ensuring the collaboration of other support Departments (HR, Log, Security)Accounting and Treasury* Ensure the accounting process is efficient and accurate, foreseeing an adequate level of verification and segregation of duties based on the dimension and the staff of the mission. The accounting database must be compliant with the INTERSOS’ standard accounting practices, reconciled on a monthly basis following the standard internal control mechanisms and enforce an effective monitoring of payment of suppliers, social/tax institutions and staffs salaries * Coordinate the efficient management of the treasury including to ensure the smooth running of operations and maintain control on security risks. This includes among other things, definition of minimum levels of cash, cash-flow forecast for projects and NGO, management of local bank accounts, bank/cash reconciliation, transfer of funds to field bases, relations with banks and/or other financial institutions at mission level, identify in advance the financial issues and cash crunch * Ensure proper implementation and respect of INTERSOS policies and guidelines and compliance with donors procedures, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resources * Sensitize key executive staffs as coordinators, budget holders and relevant management on financial risks and the extent of their financial responsibilities * In collaboration with Regional Finance Coordinator manage the funding agreements with donors e.g. coordinating and preparing proposals and financial reports and managing donor contracts * Ensure the implementation of a relevant mission organizational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected within the mission and making use of the New Accounting Information System, or when not available, using the tools and templates provided by the procedural protocolsAdministration and HR* Is responsible for mission administrative-accounting documents and all finished project documentation. Submit to the Regional Finance Coordinator and the HQ Finance Director the accounting reports and the supporting official documentation on individual projects and contracts * Collaborate with HR department to accomplish the administrative requirements related to staffs related matters * Coordinate and oversee the monthly and yearly closing of accounts guaranteeing that the statement reflects the financial reality of the missionPeople management* Is responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary * Participate to the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he is accountable forLogistics* In collaboration with the Logistics & Supply Coordinator ensure the proper execution of goods, works and services procurement processes in conformity with INTERSOS and donors’ guidelinesREQUIRED PROFILE AND EXPERIENCEEducation* Essential degree in Economics / FinanceProfessional Experience* Essential 4 (four) years’ experience in budget management and in team management * Mandatory previous experience with INGOs in Africa * Previous experience with AICS-funded projects is considered an assetProfessional Requirements* Excellent computer literacy (word, excel, finance DB and internet)Languages* Fluent English (written and spoken) * Knowledge of Italian is considered an assetPersonal Requirements* Strategic vision * Leadership * Teamwork and cooperation * Behavioural flexibility * People management and development * Service orientation * Commitment to INTERSOS principlesGENERAL CONDITIONSAccording to the Country of assignmentSalary: The monthly remuneration for each position is defined according to the INTERSOS international standard salary grid and function grid, taking into account the selected candidate's experience. It is communicated during the HR interview, or at any rate during the first stage of the selection process.Transportation: Round-trip flights for the humanitarian worker and partner. For any mission lasting at least 12 months, after 9 months, an additional flight ticket to the Country of residence and return to the mission is covered by the Organisation for the humanitarian worker. In the Accompanied duty stations, also for the partner. In Family Duty Stations, also for dependents.Medical insurance: Injuries and death insurance; civil liability insurance, reimbursement for vaccines, medical certificate and PCR test for deployment; psychosocial support on request for the humanitarian worker and dependents. In the Accompanied duty stations, also for the partner. In Family Duty Stations, also for dependents.Visa: INTERSOS covers the costs and visa support for the humanitarian worker. and the partner. In the Accompanied duty stations, also for the partner. In Family Duty stations, also for dependents.Annual leave: 2.5 days per month.Installation costs: According to the Country of assignmentSchool fees: According to the Country of assignmentInduction: Online orientation course: each new staff member receives preparatory training before departure, adequate to provide the necessary information related to the structure of INTERSOS and the main decision-making processes and working tools, in order to facilitate entry into the Organisation.Note 1: INTERSOS applies a “Learning & Development Policy” which includes the possibility to receive capacitation and participate in internal and external training. Priority will be given to Staff working for INTERSOS for over two years.Note 2: The categorisation of Family, Non-Family, and Accompanied Duty stations is subject to security criteria, access to health and education services, and is non-negotiable.AccommodationShared accommodation in a Guesthouse is provided in Field duty stations. In the Accompanied duty stations and Family duty stations, there is also the option of reimbursement of part of the accommodation cost and a flat allowance for installation expenses. In Family duty stations, there is also a contribution to school fees for dependent children.R&RINTERSOS staff required to work for extended periods at duty stations under hazardous, stressful and difficult conditions are granted a regular and mandatory period of Rest and Recuperation (R&R). This is due to protecting their health and well-being and ensuring optimal work performance upon the resumption of their duties, while, at the same time, preserving the operational readiness of the Organisation. R&R benefits are not financial compensation for the degree of hardship and insecurity of a duty station. Eligibility: staff members recruited as international field staff whose contract states one R&R Duty Station as the main Duty Station and whose contract duration is equal to or longer than 4 calendar months. R&R: it consists of 7 days of psycho-physical recovery every 8/10/12 weeks, depending on the duty station. A €1000 allowance is associated with it.HOW TO APPLYInterested candidates are invited to apply following the link below:https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/69b430ed4457126311069701/Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.Only short-listed candidates will be contacted for the first interview.