Finance Coordinator - NWS

Location: Idleb or AleppoTravel: Regular visits to RI Offices and Facilities in Northwest SyriaRelief International (RI) is an international non-profit organization that partners withcommunities impacted by conflict, climate change and disaster to save lives, build greaterresilience and promote long-term health and wellbeing.Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, andthe Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Educationand Livelihoods programming that creates the foundation for community resilience.Page 2 - Human Resources: Job DescriptionWe do this by working with local actors to develop safe and inclusive local programming that isevidence based, conflict sensitive, climate smart, and reaches those in need.Relief International is an alliance of four organizations with one shared mission, comprised of ReliefInternational, Inc., Relief International-France, Relief International-UK and Relief International-Europe, which operate under a one-team concept under a single senior leadership team.Job ProfileWe are seeking a highly skilled and experienced Finance Coordinator to join our team at RI in North-East of Syria, someone who is passionate about Finance with substantial experience in donor fundmanagement.Reporting to the Finance Manager, The Finance Coordinator will be responsible for overseeing allfinancial activities and ensuring the effective management of financial resources in alignment withorganizational goals and donor requirements. You will supervise Finance Assistant and FinanceMonitors and work closely with programmatic and administrative departments to support theorganization's mission and objectives. You will ensure compliance of all accounting and financialreporting functions, oversees cost and general accounting, accounts receivable/payable, payroll,risk management, and partner’s relationships, and audit preparation.The role of Finance Coordinator offers a unique blend of autonomy and complexity, requiring astrategic mindset, strong leadership abilities, and a comprehensive understanding of financialmanagement principles. You will operate within a framework of autonomy, with providingrecommendations to the Finance Manager to make operational decisions and drive initiatives thatcontribute to the organization's success. However, you will also navigate a complex landscapecharacterized by diverse funding sources, regulatory requirements, and stakeholder expectations.Your role will involve managing competing priorities, balancing short-term needs with long-termsustainability, and mitigating financial risks to ensure the organization's financial health andstability.Key ResponsibilitiesAccountability and ComplexityThe Finance Coordinator position requires a high level of accountability, integrity, andadaptability to navigate the complexities of the role and effectively contribute to theorganization's mission and impact.Accounting:• Managing the NetSuite accounting system for both Syria-NWS book.• Check, validate and approve all the transactions posted by finance officers in NS system.• Reconcile all payable/receivable accounts in the balance sheet for NWS book.• Check and validate the balances in the monthly income statement and the exchange rate inthe general ledger and coordinate with regional teams for clearing GSO shared accountmonthly.• Prepare the accounting end-of month reports for NWS book and share it with RSO team.Budget Management:• Support Country Finance Team in preparing and updating the monthly BvA and verifying anyvariances between actual and spend plan.• Support the Country Finance Team in preparation of budget for proposals and conceptnotes.• Follow up with the Project Managers and Procurement team about budget spending plan.• Provide analysis for the financial requirements quarterly.Cash Management:• Focal person for the cash-flow in all offices in the area.• Prepare the three-month cash forecast in coordination with other senior managersmonthly and share it with Country team.• Ensure cash management procedures is followed and all cash and bank accounts arereconciled.• NWS focal person for Card System approach - validating IDs and assigning the cards,make the monthly reconciliations, approving top-ups and providing technical support toHR, Log team and finance field staff.Partnership:• Support financial monitoring of RI-partners in NWS, to establish and maintain bestpractices in partnership and awards management.• Ensure proper review of partners' financial documentation and monthly financial reportand discuss with the focal point any findings or challenges, and record partners’transactions and installments into NetSuite system.• Coordinate with partnership coordinator for the partners assessment, Due diligence,EDD, preparing the budget template for partners, SGA, and installment plan.• Work closely with program team to ensure proper spending of partners budgets, identifyneeds for budget realignment if applicable, coordinate and arrange paying partnersinstallments.Audit:• Prepare the requested samples, justification, and do the needed adjustments forexternal and internal audits.• Ensure that applications for Value Added Tax (VAT) exemptions are filled and prepare thedeclarations submitted to the authorities.Financial Review:• Oversight of compliance procedures and accountability, proper compliance principles arefollowed, project allocations are accurate, and ensure that all financial procedures are in linewith RI policies, RI p olicies and donor regulations.• Checking and signing procurement and financial documents in NWS as per the limits in theauthorization matrix (PR1, PR2, petty cash payments, payment vouchers, national andinternational staff payments, HFs running costs …. etc.)• Coordinate with HR team on direct and indirect staff payrolls, make the final review/approvaland follow up booking and payment procedures.Behavior and Conduct• Will ensure the highest standards of behavior inside and outside of work promotes thevalues in RI’s code of conduct and safeguarding policies• Will be a model for ethical conduct standards for other team members• Will ensure own actions and the actions of the teams members they manage do not impactthe safety of the RI team and the vulnerable communities we serve• Will ensure external stakeholders are aware of RI conduct and reporting mechanisms• Report any concernsManagement and leadership:• Ensure the highest standards of behavior inside and outside of work promotes the values in RI’scode of conduct and safeguarding policies.• Be a model for ethical conduct standards for other team members• Embrace diversity, and model inclusive and equitable behaviour.• Ensure own actions and the actions of the teams’ members they manage do not adversely impactthe safety of the RI team and the vulnerable communities we serve• Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms• Ensure safeguarding is embedded in all the work we do• Be responsible for ensuring a culture and systems in place for reporting• Report any concernsPerson SpecificationSkills, knowledge and expertise required for the role.Essential criteria• A bachelor’s degree in finance, Accounting, Business Administration, engineering, or a relatedfield.• At least 4 years of professional experience in finance in INGOs.• Proficient with computer applications including but not limited to Microsoft Excel, Word, outlook, etc.• Professional-level oral and written fluency in Arabic and English.• Experience managing project finance teams or departments and supervising relevant staff.• Experience in double-entry accounting systems.• Experience managing project budgets, resources, documentation, and other financialcomponents.• Flexible in schedule, attitude, and work processes with the ability to handle stressful situations.• Ability to solve complex financial and administrative challenges and evaluate options foroptimizing project implementation and ensuring compliance.Desirable criteria• Experience at a senior Finance level in INGO.• Previous partnership experience with international and local NGOs.• Experience in double-entry accounting systems.• Ability to work under high pressure and without constant supervision.• High level of initiative.RI ValuesGuided by the humanitarian principles of humanity, neutrality, impartiality, and independence, aswell as “Do No Harm,” Relief International Values:• Integrity• Adaptability• Collaboration• Inclusivity• SustainabilityHOW TO APPLYhttps://ri.bamboohr.com/careers/283?source=aWQ9MTQ%3D