Finance & Administrative Officer (West Bank)

Job Title: Finance & Administrative Officer (West Bank)Location: West Bank (with occasional field travel)Reports To: Office Manager and Regional Operations ManagerContract Type: Full-time (renewable)Salary: 1250 USD MonthlyPURPOSE OF THE ROLESupport the organization’s programmes in the West Bank by ensuring accurate financial management, compliant administration, and efficient office operations, in line with donor requirements, organizational policies, and local regulations.KEY RESPONSIBILITIES1) FINANCE & ACCOUNTING* Maintain accurate financial records (cash, bank, advances, and journal entries) and ensure timely posting in the accounting system. * Prepare and verify Payment Vouchers (PV), Receipt Vouchers (RV), and supporting documentation (invoices, contracts, quotes, approvals). * Manage petty cash operations: replenishment, cash counts, reconciliations, and secure storage. * Support bank and cash reconciliations on a regular basis and investigate any discrepancies. * Track staff advances, settlements, and follow up on outstanding balances. * Support monthly/quarterly financial closings and ensure completeness of documentation for audits.2) DONOR COMPLIANCE & REPORTING SUPPORT* Ensure expenses are compliant with donor rules, approved budgets, and internal SOPs (eligibility, allowability, reasonableness). * Support preparation of Budget vs Actual (BvA), expense tracking sheets, and documentation packages for donor reporting. * Maintain organized filing (physical and electronic) for finance documents, ensuring audit-readiness and retention standards.3) PROCUREMENT & ADMIN SUPPORT (COORDINATION/COMPLIANCE)* Support procurement documentation process: RFQs, comparative bids, vendor selection minutes, purchase requests, and purchase orders. * Liaise with procurement/logistics staff (if applicable) to ensure finance checks (budget availability, coding, approvals) before payment. * Ensure vendor invoices are accurate and matched to delivery notes/GRNs and approvals.4) HR & ADMINISTRATIVE OPERATIONS* Support HR admin tasks such as staff files, attendance records, leave tracking, contract documentation, and onboarding/offboarding checklists. * Coordinate office administration: supplies, service contracts, utilities, and office maintenance requests. * Support travel and logistics arrangements (transport, accommodation, per diems) and ensure proper documentation and settlement.5) COMPLIANCE, CONTROLS & RISK MANAGEMENT* Apply internal controls consistently (segregation of duties, approval workflows, supporting documents). * Report suspected fraud, misuse, or policy breaches through established channels. * Ensure confidentiality and data protection when handling staff/vendor information.6) COORDINATION & COMMUNICATION* Coordinate with programme teams to ensure timely financial processes for activities and field payments. * Provide timely updates to supervisors on cash needs, pending payments, and documentation gaps.DELIVERABLES* Accurate PV/RV packages filed and posted on time. * Cashbook/petty cash reconciliation completed as scheduled. * Up-to-date advance tracker and settlements. * Monthly finance folder ready for review/audit. * Admin/HR trackers maintained (attendance, leave, staff files).REQUIRED QUALIFICATIONS* Bachelor’s degree in Accounting, Finance, Business Administration, or related field. * Minimum 2–3 years relevant experience in NGO finance/admin (West Bank experience is a plus). * Strong knowledge of financial documentation, internal controls, and basic procurement documentation. * Experience with accounting software (e.g., QuickBooks, Dynamics, SAP, Sage) and strong Excel skills. * Fluency in Arabic and good working English (written and spoken).SKILLS & COMPETENCIES* High attention to detail and strong filing discipline. * Integrity, confidentiality, and compliance mindset. * Ability to work under pressure and meet deadlines. * Strong coordination and communication skills. * Problem-solving and proactive follow-up. * Disclaimer: * Code of Conduct: We uphold a strict Code of Conduct that prohibits any form of misconduct, including sexual exploitation and abuse, trafficking in persons, and violations of ethical standards. This includes addressing conflicts of interest, fraud, corruption, and harassment; and reporting violations promptly, maintaining ethical standards. * Compliance & Ethics: We strive to maintain the highest standards of compliance and ethics across all aspects of our work. As a member of the team, you are expected to uphold these standards and adhere to UOSSM USA's and donor compliance and ethics policies. This includes conducting your work with integrity and communicating these values to colleagues and partners, ensuring their adherence to these principles. * Equal Opportunities: UOSSM USA is dedicated to fostering an inclusive and diverse work environment. We are committed to providing equal employment opportunities to all employees and qualified applicants, regardless of race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or veteran status. * Safeguarding and Child Safeguarding: At UOSSM USA, we prioritize the safety and protection of all individuals within the communities we serve. All staff and contractors share the responsibility to safeguard and uphold the rights of vulnerable populations, including children and adults at risk. This commitment extends to preventing and addressing instances of sexual exploitation and abuse, as well as any form of exploitation, neglect, or trafficking in persons perpetrated by our staff or partners.HOW TO APPLYTo apply for the post, please fill the form application along with your resume/CV in strict confidence to https://forms.gle/mQMKYcjNZbUfjWCe9Please ensure that documents are sent with the titles “your name-CV-F&A”Note: Only shortlisted will be contacted