Emergency Project Assistant

ABOUT ACTED:Acted is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. Acted endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.Greening strategy:Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:* Contribute towards the adherence and development of the greening strategy plan. * Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles * Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notesActed PSEAH Policy:(Emergency Project Assistant) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The (Emergency Project Assistant) has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. The (Emergency Project Assistant) carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteersLocation: Idleb GovernorateJob Purpose:The Project Assistant under the supervision of the Project Officer will be responsible for monitoring and implementing emergency activities in the field in the Idleb governorate.OBJECTIVES:* Implement emergency activities. * Complete deliverables to specification and within the timeline. * Represent Program and acted in Relevant Sectors. * Provide required information to relevant parties as dictated by contract and procedures. * Identify best practices and lessons learned.Duties and Responsibilities:* Support needs assessments, demographic assessments, market assessments, and market monitoring activities in targeted areas. * Contribute to registration, distribution, and implementation of project activities in line with acted standards. * Assist in ensuring the accuracy and completeness of collected data. * Support in preparing and organizing beneficiary lists and distribution-related documents. * Provide timely updates to the supervisor on progress, challenges, and field observations. * Respect and protect the rights and dignity of all beneficiaries during all activities. * Participate in price collection activities, ensuring careful and accurate data gathering. * Maintain confidentiality of all data, documents, and participant information. * Ensure daily and weekly registration and distribution records are completed and submitted to the Officer. * Report any concerns related to safety, efficiency, or effectiveness of distributions to the Officer. * Provide basic support and guidance to daily workers as needed. * Support distribution activities and ensure adherence to required safety procedures, including communication and road‑safety protocols. * Ensure that all staff involved in registration and distribution processes protect the rights and dignity of community members. * Maintain accurate and organized project documentation at the field level. * Insure all the information from beneficiaries for the project is collected, * Necessary documentation for project completion is in place. * Provide high-quality support and supervision to Outreach and Daily Workers.KEY PERFORMANCE INDICATORS:* 95% of Planned Daily activities are implemented in time. * Number of Food and non- Food distributions that were followed and participated in. * Number of documents and payments reviewed. * Number of reports prepared and shared with project officers on time. * Number of registrations and assessments conducted during the project cycle. * 100% of the program documentation produced during beneficiary’s identification, selection, and registration process are timely submitted, and transparent in accordance with the program guideline.QUALIFICATIONS:* College or University degree or undergraduate. * At least 2 years of experience with emergency programs including food and/or NFI with an in-kind, voucher, and cash modalities. * Past job experience for at least 2 years in similar position. * Fluent in Arabic (Reading and Writing). * Excellent organizational and program management skills and the ability to anticipate program needs. * Demonstrated proficiency with MS Office software (MS office Excel, Word and Outlook) * Excellent use of data collection tools such as KOBO, ODK, and iForms. * Excellent communication skills. * Ability to work in challenging environments. * Good English skills or more is highly preferred. * Demonstrated ability to work effectively in a team environmentHOW TO APPLYInterested and qualified applicants should apply by filling out the application form through this linkEmergency Project Assistant – Fill in formCurrent and former ACTED staff who left on or after January 2025 and are interested in the position must apply on or before 14/03/2026. Applications from these candidates will not be considered after this dateOnly the shortlisted candidates will be contacted.By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.ACTED never uses external recruitment agencies and recruitment is always free of charge.The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.