Deputy Head People and Culture

Tara Climate Foundation is an Asia-based philanthropic organisation committed to building a more sustainable and prosperous future for the region. At the heart of our mission lies Asia’s just energy transition – recognising that with half the world’s population and the fastest-growing energy demand, the region’s progress will shape the world’s collective future.Established in 2021 and headquartered in Singapore, Tara Climate Foundation works with over 400 partners across 12 Asian geographies, including think tanks, research institutes, advisory groups, and associations. Tara provides grants, convenes stakeholders, and facilitates knowledge-sharing to accelerate clean energy development, drive a just transition, and enable clean industrialisation. Underpinning these efforts is a strong commitment to unlocking sustainable finance, supporting climate goals, and aligning business action with a people-centred energy transition. Our team of over 50 experts is spread across the Asia-Pacific region, working to accelerate climate action in this decisive decade.For more on Tara Climate Foundation, visit https://taraclimate.org/.About the RoleThe Deputy Head of People & Culture acts as the principal deputy to the Head of People & Culture with a hands-on approach to delivering core people and culture functions. The role supports, translates, and implements organizational strategy into effective process and systems, and partners closely with managers to ensure strong governance and compliance, and supports in managing key areas including recruitment, learning and development, employee relations and reporting in alignment with organisational values and long-term goals.The key responsibilities include, but not limited to:Operational HR:* manages the HRIS system for new starters, changes and leavers ensuring records are up to date and accurate * prepares payroll inputs (including headcount changes, allowances, leave data, and deductions, etc.) and supports Finance to ensure accurate and timely payroll processing and audit requests for Singapore and EOR team members * ensures timely and accurate submissions of all government and related claims, e.g. Childcare Leave, Maternity/Paternity Leave, and NS makeup claims and Employment passes * acts as the first point of contact with Tara’s third party service providers, providing oversight of contracts, performance, and timely invoice processingAcquisition, recruitment and onboarding:* manages the end to end recruitment including advertising, candidate communications and tracking system, shortlisting, overseeing interview logistics, participating in interviews, reference checks and third party verifications * manages relationships with external recruitment partners, including performance oversight and invoice approvals and payments * responsible for the induction of new team members in HR systems, policies and processes * owns and continuously improves Tara buddy system and processes including upskilling Tara buddies * oversees probation milestones including coordinating probationary objectives setting, reviews and confirmationsLearning & Development:* supports in training and development efforts including liaising with partners on the delivery of programs * monitors participation, reporting and evaluation of learning programs * manages individual training records, ensures accuracy and follow policy guidelinesCompensation & Benefits:* supports annual performance review and periodic salary benchmarking exercises * ensures governance and accuracy of employment and EOR contracts, HRIS data, and HR reports * facilitates offboarding processes, including coordination of exit procedures, documentation, and systems access in collaboration with relevant functionsReporting:* generates routine and adhoc HR reports as needed such as HR metrics such as turnover, absenteeism, recruitment statistics or training participation * assists in the preparation of regular HR internal communications preparations, including maintaining an up-to-date organogramEmployee relations:* acts as the first point of contact for contractual, benefits and HR policy queries for line managers and team members * provides guidance on employee relations matters in line with policy and requirements, escalating where appropriatePeople management responsibilities, including:* deputises for the Head of People & Culture during absence * works in close collaboration with the HR officer(s) and supervises HR operational activities * promotes a culture of excellence, service orientation, high performance, and continuous improvementMiscellaneous:* demonstrates and reinforces Tara values in every action * actively participates in Operations Team activities * ensures adherence to and stewardship of Tara’s policies, procedures and practicesAs and when required, other responsibilities and projects will be allocated by line management in consultation with the post holder.Excited by the prospect of working for a dynamic and fast-growing international organisation with a mission to solve the climate crisis, the ideal candidate will have:Skills & Experience:* At least 10 years of experience in general human resource administration * Additional experience in payroll and benefits administration will be an advantage. * Experience in operating an HR information/payroll system * Meticulous, analytical and has an eye for details * Team player with a positive work attitude * Ability to interact well with employees from all levels * Good communication, interpersonal and presentation skills * Strong planning and organisation skills * Applicants will have previous admin experience working with sensitive and confidential data * Reliable computer skills with standard applications (e.g., Microsoft Outlook, Excel, PowerPoint, Word) * Used to working flexibly at a fast pace in remote settings with multicultural teams across multiple time zones * Embraces Tara’s mission and identifies with and is committed to living the Tara ValuesEducation* Diploma in human resource management, business management and administration or similar areasLocation requirementsThe candidate must have the legal right to work and be based in an Asian country, ideally in Singapore.What Tara Climate Foundation can offer* The unique opportunity to work as part of a highly dynamic, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work * A flexible work environment * Opportunities for career develop and challenge yourself * Competitive compensation and benefits * A collaborative, fun and thriving team, driven by our mission and live our valuesHOW TO APPLYTo Apply:Please submit an A4 covering letter outlining your skills and achievements against the role responsibilities, why you would like to join us and your salary expectations, along with your up-to-date CV at [email protected] use the job title: Deputy Head of People & Culture as the subject in your email.Applications without a cover letter will not be assessed.Tara is committed to building leadership capacity within Asia. This position is based in Asian country, ideally Singapore, all applicants must have the right to work in that country.We appreciate everyone's application, but only have the resources to respond to shortlisted applicants. If you have not heard from us within 3 weeks of the closing date, please assume you are unsuccessful for this role. If this is you, we appreciate your support and consideration and hope you will continue to consider roles with Tara in the future!Visit us at: https://taraclimate.org/.