DCA Libya Programme Evaluation

Date of issue: 23/02/2026Reference no.: RO77-01/EvaluationTitle: DCA Libya Programme EvaluationClosing date: 15/03/2026Contracting Authority: DCA // Contact person: Amy Greiner Email: [email protected] would be grateful if you inform us by email of your intention to submit a proposal.DanChurchAid (DCA) Libya invites candidates to submit a proposal for a programme evaluation.Dear Sir/Madam,The Service is required for a Programme Evaluation conducted by DCA. Please find enclosed the following documents which constitute the Request for Proposal:A – InstructionsB – AnnexesAnnex 1: Terms of ReferenceAnnex 2: Proposal OutlineAnnex 3: Proposal Submission Form (to be completed by the Candidate)Annex 4: General Terms and Conditions for Service Contracts – Ver3 2020 (available upon request with full RFP)Annex 5: Code of Conduct for Contractors (available upon request with RFP)Upon request, a complete copy of the above documents can be forwarded in a PDF or WORD format for electronic completion. It is forbidden to make alterations to the text.We would be grateful if you inform us by email of your intention to submit a proposal.A. INSTRUCTIONSIn submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his own conditions of services may be, which the Candidate hereby waives. The Candidates are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this Request for Proposal.A1. Scope of servicesThe Services required by the Contracting Authority are described in the Terms of Reference in Annex 1.The Candidate shall offer the totality of the Services described in the Terms of Reference. Candidates offering only part of the required Services will be rejected.A2. Cost of proposalThe Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process.A3. Eligibility and qualification requirementsCandidates are not eligible to participate in this procedure if they are in one of the situations listed in article 33 of the General Terms and Conditions for Service Contracts – Ver3 2020.Candidates shall in the Proposal Submission Form attest that they meet the above eligibility criteria. If required by the Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility.As a rule, the timely arrival of a proposal with the Contracting Authority is the Candidate’s responsibility. Irrespective of the reason, proposals arriving after the deadline for the submission of proposals will be considered late and thus rejected.Candidates are also requested to certify that they comply with the Code of Conduct for Contractors.A4. Exclusion from award of contractsContracts may not be awarded to Candidates who, during this procedure:1. are subject to conflict of interest 2. are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this informationA5: Documents comprising the Request for ProposalThe Candidate shall complete and submit the following documents with this proposal:1. Proposal Outline (As seen in Annex 2) 2. Proposal Submission Form (as seen in Annex 3) duly completed and signed by the Candidate 3. CV highlighting the Candidate’s experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed.The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English.A6. Financial proposalThe Financial Proposal shall be presented as an amount in USD in the Proposal Submission Form in Annex 3. The remuneration of the Candidate under the Contract shall be determined as follows:Global price: The Candidate shall indicate in his/her proposal his/her proposed global remuneration for the performance of the Services. The Candidate shall be deemed to have satisfied himself as to the sufficiency of his/her proposed global remuneration, to cover both his/her fee rate, including overhead, profit, all his/her obligations, sick leave, overtime and holiday pay, taxes, social charges, etc. and all expenses (such as transport, accommodation, food, office, etc.) to be incurred for the performance of the Contract. The proposed global remuneration shall cover all obligations of the successful Candidate under the Contract (without depending on actual time spent on the assignment) and all matters and things necessary for the proper execution and completion of the Services and the remedying of any deficiencies therein.VAT and/or any sales tax applicable to the purchase of services shall be indicated separately in the proposal.A7. ValidityProposals shall remain valid and open for acceptance for 30 days after the closing date.A8. Submission of proposals and closing dateProposals must be received at the address mentioned on the front page by email not later than the closing date and time specified on the front page.A9. Evaluation of ProposalsThe evaluation method will be the quality and cost-based selection. A two-stage procedure shall be utilised in evaluating the Proposals, a technical evaluation and a financial evaluation.Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights of <70>% for the Technical Proposal; and <30>% for the offered price. Each proposal’s overall score shall therefore be St X <70>% + Sf X <30>%.Technical evaluationFor the evaluation of the technical proposals, the Contracting Authority shall take the below criteria and weights into consideration.THE CONTRACTING AUTHORITY RESERVES THE RIGHT TO DISCARD OFFERS BELOW A TECHNICAL SCORE OF 75 POINTS.A. Expertise of the Candidate submitting proposal1 Availability of quality assurance procedures for data collection and analysis 10 pts2 Organisation/candidate’s specialised knowledge and experience in the field of assignment (humanitarian mine action, emergency response, etc). 15 pts3 Candidate’s relevant experience (evaluations including participatory methodologies, reporting and design processes, and appreciative inquiry methods) 10 pts4 Organisation/Candidate’s experience in Libya e.g. knowledge of local language, culture, administrative system, government etc. 10 pts5 Organisation/Candidate’s reports and previous assignments submitted 5 ptsSub-total Candidate and/or Organisation <50>B. Proposed Organisation and Methodology1 To what degree does the proposal show understanding of the task? 10 pts2 Have the Terms of Reference been addressed in sufficient detail? 15 pts3 Is the proposed methodology adopted appropriate for the task? 15 pts4 Is the sequence of activities and the planning logical, realistic and promising efficient implementation to the Contract?10 ptsSub-total Organisation and Methodology <50>Total Technical Score <100>InterviewsThe Contracting Authority reserves the right to call to interview the Candidates having submitted proposals determined to be substantially responsive.Financial evaluationEach proposal shall be given a financial score. The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The formula for determining the financial scores shall be the following:Sf = 100 x Fm/F, in whichSf is the financial scoreFm is the lowest price andF is the price of the proposal under evaluationNegotiationsThe Contracting Authority reserves the right to contact the Candidates having submitted proposals determined to be substantially and technically responsive, to propose a negotiation of the terms of such proposals. Negotiations will not entail any substantial deviation to the terms and conditions of the Request for Proposal, but shall have the purpose of obtaining from the Candidates better conditions in terms of technical quality, implementation periods, payment conditions, etc.Negotiations may however have the purpose of reducing the scope of the services or revising other terms of the Contract to reduce the proposed remuneration when the proposed remunerations exceed the available budget.A.12. Award criteriaThe Contracting Authority will award the Contract to the Candidate whose proposal has been determined to be substantially responsive to the documents of the Request for Proposal and which has obtained the highest overall score.A13. Signature and entry into force of the ContractPrior to the expiration of the period of the validity of the proposal, the Contracting Authority will inform the successful Candidate in writing that its proposal has been accepted and inform the unsuccessful Candidates in writing about the result of the evaluation process.Within 5 days of receipt of the Contract, not yet signed by the Contracting Authority, the successful Candidate must sign and date the Contract and return it to the Contracting Authority. On signing the Contract, the successful Candidate will become the Contractor, and the Contract will enter into force once signed by the Contracting Authority.If the successful Candidate fails to sign and return the Contract within the days stipulated, the Contracting Authority may consider the acceptance of the proposal to be cancelled without prejudice to the Contracting Authority's right to claim compensation or pursue any other remedy in respect of such failure, and the successful Candidate will have no claim whatsoever on the Contracting Authority.A14. Cancellation for convenienceThe Contracting Authority may for its own convenience and without charge or liability cancel the procedure at any stage.ANNEX 1: TERMS OF REFERENCECountry Programme: LibyaCountry Programme period: 2023-2026Timing of evaluation: 30 March – 25 June 20261. BackgroundDCA is an international humanitarian and development non-government organization (NGO) working with local partners in 19 countries under national country programme frameworks. Guided by a human rights-based approach (HRBA) and a strong commitment to localization, DCA works across the humanitarian–development–peace nexus to Save Lives, Build Resilient Communities, and Fight Extreme Inequality.The DCA Libya Country Office was established in 2011 and since then has conducted a wide range of mostly humanitarian activities. In Libya, DCA is widely recognized and accepted for its constructive relationships with authorities and communities and has had a wide range of past and present local partners as well as national personnel across the country from Tripoli to Misrata and Sirte to Benghazi and Derna in both the West and East of the country, transcending political divides.The overall goal of the DCA Libya Country Programme is to contribute to a safe and secure Libya without the threat of explosive remnants of war (ERW), where communities can safely rebuild and regenerate their livelihoods. To achieve this, DCA Libya has implemented more than a dozen projects in the current country programme period, that include the following activities: the survey and clearance of ERW, explosive ordnance risk education (EORE), psychosocial support (PSS), capacity strengthening of local partners, renewable energy, emergency response, and quick impact projects.2. Overview of the Country ProgrammeThe DCA Libya Country Programme is implemented in alignment with DCA’s Global Goals (Save Lives, Build Resilient Communities, and Fight Extreme Inequality) guided by fundamental principles and cross-cutting commitments, including HRBA, triple nexus, localization, gender equality, and environmental sustainability.Since the 2011 Revolution, Libya has suffered widespread contamination from landmines and ERW. Successive waves of conflict, including the occupation of several key towns and cities by Islamic State/Daesh in 2016 and the subsequent battles to liberate them in 2017, fighting in 2019/2020 between the Russian-backed Eastern forces and the internationally recognized government in Tripoli, and renewed fighting in May and June 2025, have created overlapping layers of ERW, turning whole areas of land into ‘no-go’ zones. The presence of ERW across many major cities, particularly Tripoli, Benghazi, and Sirte, constitute a physical and psychological barrier to development. Schools and health facilities cannot operate safely, electricity and water networks cannot be fully reconnected, and the reconstruction of homes, roads, and markets is slowed or halted. Fertile land that could contribute to local food production remains unusable, worsening economic hardship and food security issues. Communities living in affected areas face a daily reality of restricted mobility, loss of livelihoods, and limited access to services, all of which fuel frustration and undermine prospects for long-term stability.Within this context, the DCA Libya Programme addresses urgent needs through both self- and co-implementation with local partners in order to see a safe and secure Libya without the threat of ERW, where communities can safely rebuild and regenerate their livelihoods. Operating in an environment of ongoing geopolitical instability, the programme combines humanitarian mine action (HMA) with capacity strengthening of partners, enabling both immediate risk reduction and longer-term resilience.The country programme engages a wide range of beneficiaries and strategically selected stakeholders. DCA Libya’s activities aim to target the most vulnerable, including those displaced by conflict and natural disasters as well as returnees, both of whom include, in particular, women including female-headed households and girls, young people, and people living with disabilities. DCA Libya has built long-standing relationships with the Libyan Mine Action Centre (LibMAC), Municipal Councils, the Libyan Airports Authority, the Ministries of Transport and Defence, the Civil Society Commissions (East & West), the Libyan Red Crescent (LRC), the Libyan Scouts, NGOs, Civil Society Organisations (CSOs), and development actors such as United Nations Office for the Coordination of Humanitarian Affairs (OCHA) and the United Nations Development Programme (UNDP) which often help link DCA’s humanitarian work to development projects, strengthening the triple nexus and contributing to greater impact.Partnership and localization are central to DCA’s approach. Over time, DCA Libya has built strong relationships with national NGOs and CSOs, such as Al Thiqa Al Amina (TAD) Nana Maren, and the International Organization for People and Children with Disabilities (IOPCD) as well as semi-governmental actors such as the Libyan Red Crescent (LRC) and Libyan Sco…