Consultancy to Provide Legal and & Compliance Advisory Services for the Establishment of StrongMinds Kenya

Request for ProposalTitle: Consultancy to Provide Legal and & Compliance Advisory Services for the Establishment of StrongMinds KenyaRFP Number-SMG0202-001Date: 2nd February 2026___________________________________________________________________________ BackgroundStrongMinds is a growing international non-profit organization focused on improving the mental health of women and adolescents in Africa and beyond. Since its founding in 2013, StrongMinds has treated over one million individuals through group interpersonal therapy and community-based mental health interventions. With operational hubs in Uganda, Zambia, and the US, and a soon-expanding footprint in Africa, StrongMinds is pursuing an ambitious Vision 2035, aiming to reach 100 million people with mental health care.As part of its expansion strategy StrongMinds Inc. intends to engage a qualified entity in Kenya to provide advisory and implementation support for the establishment, registration, and operationalization of the most appropriate legal entity aligned with its mission and compliance requirements.Objective:• Advise StrongMinds Inc. on the most appropriate legal structure in Kenya, (such as a Company limited by guarantee, Trust or a Public benefit act) or any other form of entity that will align with StrongMinds Mission• Support the full legal setup and registration of StrongMinds Kenya in compliance with Kenyan laws and regulations.Scope of Work: Pre-Registration• Review Strong Minds Inc.’s mission, operational model, and funding structure and provide a comparative analysis of available legal entity options in Kenya.• Meet with Strong minds Inc Leadership team and provide guidance on the most appropriate legal structure with clear justifications• Conduct name search and reserve the name with the relevant government bodyDocumentation Preparation:• Draft the constitution documents/by-laws e.g. Memorandum and Articles of Association conforming to Kenyan law, signed by directors.• Advise on board structure and governance requirements• Prepare minutes of the meeting resolving to register in Kenya.• Obtain certified copies of foreign incorporation documents (Certificate of Incorporation, Memorandum of Association).• Prepare bio-data for all board members in line with the requirements of the proposed registration body in Kenya• Supporting all proposed board members obtain police clearance in Kenya• Notarizing of for foreigners’ documentation and passport photos.• Appoint a Kenyan citizen as an authorized agent.Application Submission• Submit all the necessary documentation to the relevant authorities and continuously follow-up to ensure the process is not stalledPost-Registration Compliance:• Assist in obtaining the Certificate of Registration and initial tax compliance including Registering StrongMinds with all other relevant statutory bodies such as SHIF, NSSF, NITA and business and fire licences,Key Deliverables:• Reserved Name Certificate.• Governance and constitutional documents (stamped).• Certificate of Registration for Strong Minds Kenya• Statutory Registration documents of Strong minds Kenya with KRA, SHIF, NSSF and NITA• Business and fire licences permits• Compliance checklist and operational guidance memoTimeline: Approximately 1-3 months (subject to authority processing times). Submission RequirementsInterested firms should submit the following documents• Company profile• Technical proposal detailing approach and methodology• Relevant experience and references• Proposed timeline• Financial proposal (clearly itemized)• CVs /Biodata of key personnelEvaluation CriteriaIn evaluating proposals, StrongMinds will seek the best value for money considering the merits of the technical and costs proposals. Proposals will be evaluated using the following criteria:Evaluation Criteria (Total Score out of 100) 1) Qualification of Service provider* Company profile-Describing nature of business and field of expertise (15 mks)* Demonstrate experience in PBO act (10 mks)* Relevant Business Licences 2) Proposed Methodology and Approach • Past Experience -Experience in registering similar Ingo’s in Kenya (provide at least 4 references) (15 mks) • Qualification and Team Competencies (15 mks) • Proposed Methodology and approach and ability to complete the assignment within allocated time (provide detailed timeline and workplan (25 mks)3) Appropriate budget• Demonstrating appropriate allocation of labour days in relation to tasks and deliverables; appropriate consultant daily rates in relation to qualifications; appropriate other direct costs in relation to the scope of work and overall cost effectiveness. The costing should include all applicable taxes as well as proposed registration fees payable to government entities. (20 mks)HOW TO APPLYProposal Timelines Deadline: Proposals must be received no later than 10th March 2026 at 5 PM EAT. Late submissions will not be accepted. Proposals must be submitted via email to [email protected]* All proposals are to be submitted following the guidelines listed in this RFP. * Validity of bid. 120 days from the submission deadline. * Clarifications. Questions may be submitted to [email protected] by the specified date and time in the timeline below. The subject of the email must contain the RFP number and title of the RFP. StrongMinds will respond in writing to submitted clarifications by the date specified in the timeline.Submission DetailsRFP Issued 5th March 2026Clarifications Submitted to StrongMinds 13th March 2026Clarifications provided by StrongMinds 19th March 2026Complete Proposals Due to StrongMinds 30th March 2026Final Selections 17th April 2026Feedback to all other Bidders 30th April 2026StrongMinds Inc. reserves the right to request interviews or clarifications.