Assistant, Finance - Reposted

BACKGROUND: International Medical Corps is implementing project in the Philippines to deliver rapid, lifesaving assistance to communities affected by disasters, particularly typhoons. The project will enable the deployment of trained medical teams within 48 hours to provide essential health services, strengthen local health capacity, and supply critical medicines and equipment. It will also provide pre-position generators and fuel to ensure health facilities remain operational during power outages. In addition, the project will provide cash and voucher assistance to vulnerable households, allowing them to access essential non-food items through vetted local vendors, with priority given to high-risk and marginalized groups.This is a term limited staff position funded until end of September 30, 2026, based on site in Manila.The organization reserves the right to close this posting at any time at its discretion. Interested applicants are encouraged to apply promptly.JOB SUMMARY: Responsible for providing support to finance and other team members in various finance and accounting tasks. The Finance Assistant will assist in areas such as budgeting, financial reporting, and general ledger management.The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position.The level of work performed may varies depending on the complexity of country portfolio, as to the number of influencing factors and their interdependencies. Some of the factors affecting complexity may be size of country program (USD value and number of projects), variety of donors, interdependence and interrelations of projects, number of field sites, stakeholders, resources, country context, etc.To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:MAIN TASKS AND RESPONSIBILITIESAccounting and Finance Management• Assist in the preparation of financial reports, including monthly and annual financial statements, variance analysis, and ad-hoc reports as required.• Assist in processing of invoices, expenses and payments• Process and reconcile accounts payable and receivable transactions in a timely and accurate manner. Update and maintain analysis of accounts payables and accounts receivables, inclusive of the maintenance of staff advances.• Prepare and process journal entries and general ledger entries.• Update and maintain transactions journals with real time updates to Cost Point. Complete the monthly closing operation of the cash accounts after validation of Finance Officer• Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purpose• Ensure cash accounts are reconciled on daily basis; conduct daily cash count in presence of Finance Officer or Finance Manager. Prepare and update the Daily Cash position in International Medical Corps TMS• Assist in the preparation and monitoring of budgets• Maintain accurate and up-to-date financial records, including filing, archiving financial documents and retrieval of finance documents. Ensure documents are properly filed, stamped and available on a monthly scanning• Support other team members in day-to-day finance and accounting tasks as required.• Collaborate with other departments to ensure accurate and timely completion of financial transactions and reports.• Participate in ad-hoc projects as assigned by the Finance Manager.• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments. Coordinate with Logistics department, as applicable.Working Relationships• Maintain frequent communication with Finance Officer to ensure finance activities and objectives are communicated• Work with program and logistics staff to ensure the coordination of programs are within budgeted targetsRepresentation• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.MINIMUM QUALIFICATIONS• Typically, a 4-year University degree in Accounting or Business administration. Equivalent combination of relevant education and experience may be substituted as appropriate• Typically, minimum 1 years’ experience in the humanitarian sector• Knowledge of accounting principles; experience with Generally Accepted Accounting Principles desired.• Proficiency with MS Word and Excel. Experience in working with computerized accounting systems, preferably ERP systems (Costpoint), is a plus• Experience in working within a large departmental team.• Ability to carry-out responsibilities independently with minimal technical support from within the organization.• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements• Ability to work in harsh conditions, often in remote areas.• Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures is a plus• Good communication skills; ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.• Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements• Fluency in English, written and oral is required. Additional ability to read, write and interpret, technical and non-technical in another language may be required according to post position and official country language, such as French and Arabic.Ethical Conduct at International Medical CorpsAs part of a global, humanitarian team dedicated to saving lives, easing suffering, and building self-reliance, International Medical Corps staff are responsible for adhering to our Code of Conduct and Ethics and for knowing and abiding by International Medical Corps policies and standards. All staff play a vital role in preventing violations of our Code of Conduct and Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse. International Medical Corps is also committed to providing a safe and healthy work environment free of harassment, bullying, and other misconduct, enabling staff to build and maintain professional, respectful working relationships.International Medical Corps prioritizes safeguarding the populations with whom we work from exploitation, neglect, or abuse of children and adults at risk, and/or any form of trafficking in persons. International Medical Corps is committed to engaging members of crisis-affected communities to participate in meaningful ways in a crisis response, including making informed decisions about the assistance they receive, mitigating potential risks, and holding us accountable for the commitments we make. All staff are expected to support International Medical Corps’ culture of accountability toward our stakeholders, particularly the crisis-affected communities and individuals we serve.As part of International Medical Corps’ commitment to a speak-up culture and as one of the primary ways we collectively hold ourselves accountable for complying with the ethical principles and standards of conduct outlined in the Code of Conduct and Ethics, all staffare required to report suspected or actual misconduct or violations of organizational policies. Our Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against whistleblowers or individuals who report a concern in good faith. Staff who violate these protections may be subject to disciplinary action, up to and including termination of employment or contractual relationship with International Medical Corps.Equal OpportunitiesInternational Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.Misconduct Disclosure SchemeAll offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.HOW TO APPLYHow to applyThis is a staff position funded until September 30, 2026, based on site in Manila.Only applicants who are eligible to work in the Philippines without employer provided sponsorship are eligible for this position. Applicants who are available to start immediately may be considered earlier in the selection process. The organization reserves the right to close this posting at any time at its discretion. Interested applicants are encouraged to apply promptly.Please send your CVs to Michelle Spicer, HR Officer: @ [email protected]