Area Logistic Assistant-Dier AlZor

About Acted“We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.Greening strategy:Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:• Contribute towards the adherence and development of the greening strategy plan.• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notesActed PSEAH Policy:The Logistics Assistant has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). Procurement Assistant has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. Procurement Assistant carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.Job PurposeUnder the supervision of logistics Officer, the Logistics Assistant is responsible for supporting all logistics processes under his/her area.The Logistic Assistant may be asked to supervise various aspects of the logistics department or focus on a few activities. This will depend on the team structure at the NES Office, which may evolve over time. However, all Logistic staff are expected to cover others tasks and be aware of the procedures for all aspects of the logistic operations.Chain of CommandUnder the authority of:Senior Logistics OfficerLine Management:Daily workers if neededWorking RelationsInternal:- Senior Logistics Officer- Area Logistics Officer (ALO);- Area fleet officer- Program Managers (PM) and Officers;- Area FLAT: Security, HR, Finance, AME and Compliance field departments;- Area Coordinator (AC), Deputy Area Coordinator (DAC),External:- Suppliers, contractors.Objectives• Contribute to timely, cost-efficient & transparent editing of all documents needed for all tasks related.• Collect information, investigate potential issues and inform the line manager.Ensure compliance with ACTED & donors’ procedures in all logistics operations under his/her responsibility and actively promote logistics procedures.Duties and Responsibilities. Procurement• Supporting the logistics Assitants for their area in the preparation and follow-up of all ongoing procurement.• Maintaining the Supplier Database (PRO-03.1) for ACTED Syria, collecting documentation identifying new sources for common commodities and collecting appropriate documentation.• Participate in collection of Quotations, responsible of the compliance and transparency of the documentation and process.• Preparing purchase documents (Procurement Memos / Purchase Orders / Contracts) for purchases for review by the procurement committee.• Participate in the coordination of technical checks, could be mobilized in the technical check process as a witness and responsible of signing documentation.• Collect documentation for procurement reception/completion such as Stock Reception, Completion Certificate and Waybill.2. Fleet• Follow ACTED safety and security guidelines for drivers, transportation and tracking;• Organise driver’s trips and passenger’s transportation according to the needs of the mission, and set daily fleet plan, and share it with relevant teams.• Monitor, track and report all movements via regular communication with drivers;• Ensuring and checking that the standard services for vehicles are scheduled and carried out, as well as the Maintenance Follow Up Form filled on 3 months basis.• Supervising and ensuring that all movements are realized timely according to requests;• Ensure that Drivers motivation is high and working conditions are appropriate.• Ensure fairness in the trips repartition within the driver according to the process in place• Ensure that the driver have access to proper premises when they are on stand-by.3. Warehouse /Stock Management and Asset Management• Conduct regular physical inventory of the stock and assets.• Realize him/herself preventive maintenance activities, or follow up maintenance activities with suppliers, on the generators and all non-IT assets as per planning;• Realize assessments and curative maintenance of assets if needed;• Check the fuel quantity stored for generator in base. Inform his/her line manager to submit Order Form for refill.• Check regularly and take picture of the hours’ meters of the generators.Solve all issues or propose solution for problems related to day to day operational issues (generator breaks, shortage in supplies, shortage of fuel etc);4. Filing and Reporting• For procurement under his/her direct responsibility, ensure soft copies of 100% of all documents produced are electronically filed in the correct location on the server.• Records the progress in the Order Form Follow-Up of each procurement until the completed file is transferred to Finance for payment.• Check and scan monthly all Driver's log books, Generator log book ,Stock Cards, Stock In, Stock Out, Waybills• Report without delay any issues and/or blocking points to his/her line manager.Key Performance Indicators• Average of Quotations collected in a week;• Average Procurement Contracts and Procurement Order drafted in a week;• Number of asset inventory discrepancies found on the total number of assets checked (%);• % of stock and assets cover by an inventory during the period.• Follow up with generators on all bases.• Daily fleet Planning: Ensure that no gaps appear in his absence• Peers and manager feedback at the next performance appraisal.QUALIFICATIONS• Institute certificate or higher• Basic in the English Lagunage• Intermédiate Microsoft Excel skills.• Fluent in Arabica• At least 6 months of work experience with an INGO /Private sector with logistics rolesPREFERRED QUALIFICATIONS• Previous experience with ACTED Logistics functions• Residence in Der Ezzor districtImportant Notes:* Acted is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to Acted Code of conduct and Acted Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures. * Acted is committed to gender equity and to have a balanced and diverse workforce. Acted strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position. * Acted offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.Acted never uses external recruitment agencies and recruitment is always free of charge.The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at Acted.* Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided. * Acted never uses external recruitment agencies, and recruitment is always free of charge.) The Acted and its employees don’t request or receive any money for the services provided, and our services are completely free.HOW TO APPLYHow to applyThe To apply for this opportunity, you are kindly requested to read the following points:1- Read the job description carefully.2- You may need to create a mail account.3- Fill in the job application form through the following link:https://forms.office.com/e/F9B47HYUCv4- closing date for the announcement is: 28th March 2026 at 4:00 PM